An archive is an accumulation of historical records or

materials Material is a substance or mixture of substances that constitutes an object. Materials can be pure or impure, living or non-living matter. Materials can be classified on the basis of their physical and chemical properties, or on their geologic ...

– in any medium – or the physical facility in which they are located. Archives contain

primary source In the study of history as an academic discipline, a primary source (also called an original source) is an artifact, document, diary, manuscript, autobiography, recording, or any other source of information that was created at the time under ...

documents that have accumulated over the course of an individual or organization's lifetime, and are kept to show the function of that person or organization. Professional

archivist An archivist is an information professional who assesses, collects, organizes, preserves, maintains control over, and provides access to Document, records and archives determined to have long-term value. The records maintained by an archivist c ...

s and historians generally understand archives to be records that have been naturally and necessarily generated as a product of regular legal, commercial, administrative, or social activities. They have been metaphorically defined as "the secretions of an organism", and are distinguished from documents that have been consciously written or created to communicate a particular message to posterity. In general, archives consist of records that have been selected for permanent or long-term preservation on grounds of their enduring cultural, historical, or evidentiary value. Archival records are normally unpublished and almost always unique, unlike books or magazines of which many identical copies may exist. This means that archives are quite distinct from

libraries A library is a collection of materials, books or media that are accessible for use and not just for display purposes. A library provides physical (hard copies) or digital access (soft copies) materials, and may be a physical location or a vir ...

with regard to their functions and organization, although archival collections can often be found within library buildings. A person who works in archives is called an

. The study and practice of organizing, preserving, and providing access to information and materials in archives is called

archival science Archival science, or archival studies, is the study and theory of building and curating archives, which are collections of documents, recordings and data storage devices. To build and curate an archive, one must acquire and evaluate recorded m ...

. The physical place of storage can be referred to as an archive (more usual in the

United Kingdom The United Kingdom of Great Britain and Northern Ireland, commonly known as the United Kingdom (UK) or Britain, is a country in Europe, off the north-western coast of the continental mainland. It comprises England, Scotland, Wales and North ...

), an archives (more usual in the

United States The United States of America (U.S.A. or USA), commonly known as the United States (U.S. or US) or America, is a country primarily located in North America. It consists of 50 states, a federal district, five major unincorporated territorie ...

), or a repository. The computing use of the term "archive" should not be confused with the record-keeping meaning of the term.

Etymology

The English word ''archive'' is derived from the French ''archives'' (plural), and in turn from

Latin Latin (, or , ) is a classical language belonging to the Italic branch of the Indo-European languages. Latin was originally a dialect spoken in the lower Tiber area (then known as Latium) around present-day Rome, but through the power of the ...

''archīum'' or ''archīvum'', the

romanized Romanization or romanisation, in linguistics, is the conversion of text from a different writing system to the Roman (Latin) script, or a system for doing so. Methods of romanization include transliteration, for representing written text, and ...

form of the

Greek Greek may refer to: Greece Anything of, from, or related to Greece, a country in Southern Europe: *Greeks, an ethnic group. *Greek language, a branch of the Indo-European language family. **Proto-Greek language, the assumed last common ancestor ...

(''arkheion''). The Greek term originally referred to the home or dwelling of the

Archon ''Archon'' ( gr, ἄρχων, árchōn, plural: ἄρχοντες, ''árchontes'') is a Greek word that means "ruler", frequently used as the title of a specific public office. It is the masculine present participle of the verb stem αρχ-, mean ...

, a ruler or chief

magistrate The term magistrate is used in a variety of systems of governments and laws to refer to a civilian officer who administers the law. In ancient Rome, a '' magistratus'' was one of the highest ranking government officers, and possessed both judici ...

, in which important official state documents were filed and interpreted; from there its meaning broadened to encompass such concepts as "

town hall In local government, a city hall, town hall, civic centre (in the UK or Australia), guildhall, or a municipal building (in the Philippines), is the chief administrative building of a city, town, or other municipality. It usually houses ...

" and "

public records Public records are documents or pieces of information that are not considered confidential and generally pertain to the conduct of government. For example, in California, when a couple fills out a marriage license application, they have the optio ...

". The root of the Greek word is (''arkhē''), meaning among other things "magistracy, office, government", and derived from the verb (''arkhō''), meaning "to begin, rule, govern" (also the root of English words such as "anarchy" and "monarchy"). The word ''archive'' is first attested in English in the early 17th century, and the word ''archivist'' in the mid 18th century, although in these periods both terms are usually found used only in reference to foreign institutions and personnel. Not until the late 19th century did they begin to be used at all widely in domestic contexts. The adjective formed from ''archive'' is ''archival''.

History

The practice of keeping official documents is very old. Archaeologists have discovered archives of hundreds (and sometime thousands) of clay tablets going back to the third and second millennia BC in sites like

Ebla Ebla ( Sumerian: ''eb₂-la'', ar, إبلا, modern: , Tell Mardikh) was one of the earliest kingdoms in Syria. Its remains constitute a tell located about southwest of Aleppo near the village of Mardikh. Ebla was an important center t ...

, Mari,

Amarna Amarna (; ar, العمارنة, al-ʿamārnah) is an extensive Egyptian archaeological site containing the remains of what was the capital city of the late Eighteenth Dynasty. The city was established in 1346 BC, built at the direction of the Ph ...

Hattusas Hattusa (also Ḫattuša or Hattusas ; Hittite: URU''Ḫa-at-tu-ša'', Turkish: Hattuşaş , Hattic: Hattush) was the capital of the Hittite Empire in the late Bronze Age. Its ruins lie near modern Boğazkale, Turkey, within the great loop of th ...

Ugarit ) , image =Ugarit Corbel.jpg , image_size=300 , alt = , caption = Entrance to the Royal Palace of Ugarit , map_type = Near East#Syria , map_alt = , map_size = 300 , relief=yes , location = Latakia Governorate, Syria , region = F ...

, and

Pylos Pylos (, ; el, Πύλος), historically also known as Navarino, is a town and a former municipality in Messenia, Peloponnese, Greece. Since the 2011 local government reform, it has been part of the municipality Pylos-Nestoras, of which it is th ...

. These discoveries have been fundamental to learning about ancient alphabets, languages, literature, and politics. Archives were well developed by the ancient Chinese, the ancient Greeks, and ancient Romans (who called them '' Tabularia''). However, those archives have been lost, since documents written on materials like

papyrus Papyrus ( ) is a material similar to thick paper that was used in ancient times as a writing surface. It was made from the pith of the papyrus plant, '' Cyperus papyrus'', a wetland sedge. ''Papyrus'' (plural: ''papyri'') can also refer to a ...

and paper deteriorated relatively quickly, unlike their clay tablet counterparts. Archives of churches, kingdoms, and cities from the Middle Ages survive and have often kept their official status uninterruptedly to the present. They are the basic tool for historical research on this period. England after 1066 developed archives and archival access methods. The Swiss developed archival systems after 1450. The first predecessors of archival science in the West are Jacob von Rammingen's manuals of 1571. and

Baldassarre Bonifacio Baldassarre Bonifacio (5 January 1585 – 17 November 1659) was an Italian Catholic bishop, theologian, scholar and historian, known for his work (1632), the first known treatise on the management of archives. Biography The son of a lawyer of ...

's ''De Archivis libris singularis'' of 1632. Modern archival thinking has some roots dating back to the

French Revolution The French Revolution ( ) was a period of radical political and societal change in France that began with the Estates General of 1789 and ended with the formation of the French Consulate in November 1799. Many of its ideas are considere ...

. The

French National Archives The Archives nationales (, "National Archives" in English; abbreviated AN) are the national archives of France. They preserve the archives of the French state, apart from the archives of the Ministry of Armed Forces and Ministry of Foreign Aff ...

, which possess perhaps the largest archival collection in the world (with records going as far back as 625 A.D.), were created in 1790 during the Revolution from various government, religious, and private archives seized by the revolutionaries. In 1883 French archivist Gabriel Richou published the first Western text on archival theory, entitled ''Traité théorique et pratique des archives publiques'' (''Treaty of Theory and Practice of the Public Archives''), in which he systematized the archival theory of the ''

respect des fonds ''Respect des fonds'', or ''le respect pour les fonds'', is a principle in archival theory that proposes to group collections of archival records according to their fonds (according to the entity by which they were created or from which they were ...

'', first published by

Natalis de Wailly Natalis de Wailly (10 May 1805, Mézières, Ardennes – 4 December 1886, Paris) was a French archivist, librarian and historian. In 1841, as head of the Administrative Section of the Royal Archives, he wrote a ministerial circular, issued by C ...

in 1841.

Users and institutions

Historians,

genealogist Genealogy () is the study of families, family history, and the tracing of their lineages. Genealogists use oral interviews, historical records, genetic analysis, and other records to obtain information about a family and to demonstrate kinsh ...

s, lawyers,

demographer Demography () is the statistics, statistical study of populations, especially human beings. Demographic analysis examines and measures the dimensions and Population dynamics, dynamics of populations; it can cover whole societies or groups ...

s, filmmakers, and others conduct research at archives. The research process at each archive is unique, and depends upon the institution that houses the archive. While there are many kinds of archives, the most recent census of archivists in the United States identifies five major types: academic, business (for profit), government, non-profit, and other. There are also four main areas of inquiry involved with archives: material technologies, organizing principles, geographic locations, and tangled embodiments of humans and non-humans. These areas help to further categorize what kind of archive is being created.

Academic

Charles Sturt University Regional Archives 1

Archives in colleges, universities, and other educational facilities are typically housed within a library, and duties may be carried out by an

. Academic archives exist to preserve institutional history and serve the academic community. An academic archive may contain materials such as the institution's administrative records, personal and professional papers of former professors and presidents, memorabilia related to school organizations and activities, and items the academic library wishes to remain in a closed-stack setting, such as rare books or

thesis A thesis ( : theses), or dissertation (abbreviated diss.), is a document submitted in support of candidature for an academic degree or professional qualification presenting the author's research and findings.International Standard ISO 7144: ...

copies. Access to the collections in these archives is usually by prior appointment only; some have posted hours for making inquiries. Users of academic archives can be undergraduates, graduate students, faculty and staff, scholarly researchers, and the general public. Many academic archives work closely with

alumni Alumni (singular: alumnus (masculine) or alumna (feminine)) are former students of a school, college, or university who have either attended or graduated in some fashion from the institution. The feminine plural alumnae is sometimes used for grou ...

relations departments or other campus institutions to help raise funds for their library or school. Qualifications for employment may vary. Entry-level positions usually require an undergraduate diploma, but typically archivists hold graduate degrees in history or library science (preferably certified by a body such as the

American Library Association The American Library Association (ALA) is a nonprofit organization based in the United States that promotes libraries and library education internationally. It is the oldest and largest library association in the world, with 49,727 members a ...

).Michelle Riggs, "The Correlation of Archival Education and Job Requirements Since the Advent of Encoded Archival Description," Journal of Archival Organization 3, no. 1 (January 2005): 61–79. (accessed 23 July 2014). Subject-area specialization becomes more common in higher ranking positions.

Business (for profit)

Archives located in for-profit institutions are usually those owned by a private business. Examples of prominent business archives in the United States include

Coca-Cola Coca-Cola, or Coke, is a carbonated soft drink manufactured by the Coca-Cola Company. Originally marketed as a temperance drink and intended as a patent medicine, it was invented in the late 19th century by John Stith Pemberton in Atlanta ...

(which also owns the separate museum

World of Coca-Cola The World of Coca-Cola is a museum, located in Atlanta, Georgia, showcasing the history of the Coca-Cola Company. The complex opened to the public on May 24, 2007, relocating from and replacing the original exhibit, which was founded in 1990 in ...

Procter and Gamble The Procter & Gamble Company (P&G) is an American multinational Final good, consumer goods corporation headquartered in Cincinnati, Cincinnati, Ohio, founded in 1837 by William Procter (industrialist), William Procter and James Gamble (industr ...

Motorola Motorola, Inc. () was an American Multinational corporation, multinational telecommunications company based in Schaumburg, Illinois, United States. After having lost $4.3 billion from 2007 to 2009, the company split into two independent p ...

Heritage Services and Archives, and Levi Strauss & Co. These corporate archives maintain historic documents and items related to the history and administration of their companies. Business archives serve the purpose of helping their corporations maintain control over their brand by retaining memories of the company's past. Especially in business archives,

records management Records management, also known as records and information management, is an organizational function devoted to the information management, management of information in an organization throughout its records life-cycle, life cycle, from the time of ...

is separate from the historic aspect of archives. Workers in these types of archives may have any combination of training and degrees, from either a history or library background. These archives are typically not open to the public and only used by workers of the owner company, though some allow approved visitors by appointment. Business archives are concerned with maintaining the

integrity Integrity is the practice of being honest and showing a consistent and uncompromising adherence to strong moral and ethical principles and values. In ethics, integrity is regarded as the honesty and truthfulness or accuracy of one's actions. Inte ...

of their company, and are therefore selective of how their materials may be used.

Government

WikiXDC National Archives Tour Hall - Stierch

Government archives include those maintained by local and state government as well as those maintained by the national (or federal) government. Anyone may use a government archive, and frequent users include

reporters A journalist is an individual that collects/gathers information in form of text, audio, or pictures, processes them into a news-worthy form, and disseminates it to the public. The act or process mainly done by the journalist is called journalism ...

genealogists Genealogy () is the study of families, family history, and the tracing of their lineages. Genealogists use oral interviews, historical records, genetic analysis, and other records to obtain information about a family and to demonstrate kinsh ...

, writers,

historians A historian is a person who studies and writes about the past and is regarded as an authority on it. Historians are concerned with the continuous, methodical narrative and research of past events as relating to the human race; as well as the stu ...

, students, and people seeking information on the history of their home or region. Many government archives are open to the public and no appointment is required to visit. In the United States,

National Archives and Records Administration The National Archives and Records Administration (NARA) is an " independent federal agency of the United States government within the executive branch", charged with the preservation and documentation of government and historical records. It i ...

(NARA) maintains central archival facilities in the

District of Columbia ) , image_skyline = , image_caption = Clockwise from top left: the Washington Monument and Lincoln Memorial on the National Mall, United States Capitol, Logan Circle, Jefferson Memorial, White House, Adams Morgan, ...

and

College Park, Maryland College Park is a city in Prince George's County, Maryland, United States, and is approximately four miles (6.4 km) from the northeast border of Washington, D.C. The population was 34,740 at the 2020 United States Census. It is best known a ...

, with regional facilities distributed throughout the United States. Some city or local governments may have repositories, but their organization and accessibility varies widely. Similar to the library profession, certification requirements and education also varies widely, from state to state. Professional associations themselves encourage the need to professionalize. NARA offers the Certificate of Federal Records Management Training Program for professional development. The majority of state and local archives staff hold a

bachelor's degree A bachelor's degree (from Middle Latin ''baccalaureus'') or baccalaureate (from Modern Latin ''baccalaureatus'') is an undergraduate academic degree awarded by colleges and universities upon completion of a course of study lasting three to six ...

—increasingly repositories list advanced degrees (e.g. MA, MLS/MLIS, PhD) and certifications as a position requirement or preference. In the UK, the National Archives (formerly known as the Public Record Office) is the government archive for England and

Wales Wales ( cy, Cymru ) is a Countries of the United Kingdom, country that is part of the United Kingdom. It is bordered by England to the Wales–England border, east, the Irish Sea to the north and west, the Celtic Sea to the south west and the ...

. The physical records stored by the National Archives amount to of shelving, a number that increases every year. The

English Heritage Archive The Historic England Archive is the public archive of Historic England, located in The Engine House on Fire Fly Avenue in Swindon, formerly part of the Swindon Works of the Great Western Railway. It is a public archive of architectural and arch ...

is the public archive of

English Heritage English Heritage (officially the English Heritage Trust) is a charity that manages over 400 historic monuments, buildings and places. These include prehistoric sites, medieval castles, Roman forts and country houses. The charity states that i ...

. The

National Records of Scotland National Records of Scotland ( gd, Clàran Nàiseanta na h-Alba) is a non-ministerial department of the Scottish Government. It is responsible for Civil registry, civil registration, the census in Scotland, demography and statistics, family histor ...

, located in

Edinburgh Edinburgh ( ; gd, Dùn Èideann ) is the capital city of Scotland and one of its 32 Council areas of Scotland, council areas. Historically part of the county of Midlothian (interchangeably Edinburghshire before 1921), it is located in Lothian ...

, serve that country; while the

Public Record Office of Northern Ireland The Public Record Office of Northern Ireland (PRONI) is situated in Belfast, Northern Ireland. It is a division within the Engaged Communities Group of the Department for Communities (DfC). The Public Record Office of Northern Ireland is disti ...

Belfast Belfast ( , ; from ga, Béal Feirste , meaning 'mouth of the sand-bank ford') is the capital and largest city of Northern Ireland, standing on the banks of the River Lagan on the east coast. It is the 12th-largest city in the United Kingdo ...

is the government archive for Northern Ireland. A network of

county record office In the United Kingdom (and particularly in England and Wales) the term county record office usually refers to a local authority repository, also called a county archives. Such repositories employ specialist staff to administer and conserve the h ...

s and other local authority-run archives exists throughout England, Wales, and Scotland and holds many important collections, including local government, landed estates, church, and business records. Many archives have contributed catalogues to the national "

Access to Archives , type = Non-ministerial department , seal = , nativename = , logo = Logo_of_The_National_Archives_of_the_United_Kingdom.svg , logo_width = 150px , logo_caption = , formed = , preceding1 = , dissolved = , superseding = , juris ...

" programme and online searching across collections is possible. In France, the French Archives Administration (''Service interministériel des Archives de France'') in the

Ministry of Culture Ministry of Culture may refer to: *Ministry of Tourism, Cultural Affairs, Youth and Sports (Albania) *Ministry of Culture (Algeria) *Ministry of Culture (Argentina) * Minister for the Arts (Australia) *Ministry of Culture (Azerbaijan) * Ministry of ...

supervises the National Archives (''Archives nationales''), which possess of physical records (the total length of occupied shelves put next to each other), with original records going as far back as A.D. 625, and 74.75 terabytes (74,750 GB) of electronic archives, as well as the National Overseas Archives (ANOM, of physical records), the (ANMT, of physical records), and all local public archives (departmental archives, or ''archives départementales'', located in the ''

préfectures A prefecture (from the Latin ''Praefectura'') is an administrative jurisdiction traditionally governed by an appointed prefect. This can be a regional or local government subdivision in various countries, or a subdivision in certain international ...

'' of each of the 100 ''

départements A department (, ) is an administrative or political division in several countries. Departments are the first-level divisions of 11 countries, nine in the Americas and two in Africa. An additional 10 countries use departments as second-level divi ...

'' of France plus the City of Paris, more than 400 municipal archives in the larger towns and cities of France, and 12 newer regional archives) which possess of physical records and 225.25 terabytes of electronic archives (). Put together, the total volume of archives under the supervision of the French Archives Administration is the largest in the world. The archives of the French Ministry of Armed Forces (

Defence Historical Service In France, the Defence Historical Service (''Service historique de la défense'' or ''SHD'') is the archives centre of Ministry of Defence and its armed forces. It was set up by decree in 2005. The SHD consists of the "Centre historique des ar ...

, ca. of physical records) and the archives of the French

Ministry of Foreign Affairs In many countries, the Ministry of Foreign Affairs is the government department responsible for the state's diplomacy, bilateral, and multilateral relations affairs as well as for providing support for a country's citizens who are abroad. The entit ...

(, ca. of physical records) are managed separately by their respective ministries and do not fall under the jurisdiction of the Archives of France Administration. In

India India, officially the Republic of India (Hindi: ), is a country in South Asia. It is the seventh-largest country by area, the second-most populous country, and the most populous democracy in the world. Bounded by the Indian Ocean on the so ...

, the National Archives (NAI) are located in New Delhi. In

Taiwan Taiwan, officially the Republic of China (ROC), is a country in East Asia, at the junction of the East and South China Seas in the northwestern Pacific Ocean, with the People's Republic of China (PRC) to the northwest, Japan to the nort ...

, the National Archives Administration are located in

Taipei Taipei (), officially Taipei City, is the capital and a special municipality of the Republic of China (Taiwan). Located in Northern Taiwan, Taipei City is an enclave of the municipality of New Taipei City that sits about southwest of the n ...

. Most intergovernmental organisations keep their own historical archives. However, a number of European organisations, including the European Commission, choose to deposit their archives with the European University Institute in Florence.

Church

A prominent church archive is the

Vatican Apostolic Archive , seal = Seal of the Vatican Secret Archives.svg , seal_width = 200 , seal_caption = Former seal of the Vatican Apostolic Archive , logo = , formed = , jurisdiction = , headquarters = Cortile del Belvedere, Vatican City , coordinates ...

Archdiocese In church governance, a diocese or bishopric is the ecclesiastical district under the jurisdiction of a bishop. History In the later organization of the Roman Empire, the increasingly subdivided provinces were administratively associate ...

diocese In Ecclesiastical polity, church governance, a diocese or bishopric is the ecclesiastical district under the jurisdiction of a bishop. History In the later organization of the Roman Empire, the increasingly subdivided Roman province, pro ...

s, and parishes also have archives in the Roman Catholic and

Anglican Anglicanism is a Western Christian tradition that has developed from the practices, liturgy, and identity of the Church of England following the English Reformation, in the context of the Protestant Reformation in Europe. It is one of th ...

Churches. Very important are

monastery A monastery is a building or complex of buildings comprising the domestic quarters and workplaces of monastics, monks or nuns, whether living in communities or alone (hermits). A monastery generally includes a place reserved for prayer which ...

archives, because of their antiquity, like the ones of

Monte Cassino Monte Cassino (today usually spelled Montecassino) is a rocky hill about southeast of Rome, in the Latin Valley, Italy, west of Cassino and at an elevation of . Site of the Roman town of Casinum, it is widely known for its abbey, the first h ...

Saint Gall Gall ( la, Gallus; 550 646) according to hagiographic tradition was a disciple and one of the traditional twelve companions of Columbanus on his mission from Ireland to the continent. Deicolus was the elder brother of Gall. Biography The ...

, and

Fulda Fulda () (historically in English called Fuld) is a town in Hesse, Germany; it is located on the river Fulda and is the administrative seat of the Fulda district (''Kreis''). In 1990, the town hosted the 30th Hessentag state festival. History ...

. The records in these archives include manuscripts, papal records, local church records, photographs, oral histories, audiovisual materials, and architectural drawings. Most Protestant denominations have archives as well, including the

Presbyterian Historical Society The Presbyterian Historical Society (PHS) is the oldest continuous denominational historical society in the United States.Smylie, James H. 1996. ''A Brief History of the Presbyterians.'' Louisville, Kentucky: Geneva Press. Its mission is to col ...

, The Moravian Church Archives, The Southern Baptist Historical Library and Archives, the United Methodist Archives and History Center of the United Methodist Church, and the Christian Church (Disciples of Christ).

Films

Non-profit

Non-profit archives include those in

historical societies This is a partial List of historical and heritage societies from around the world. The sections provided are not mutually exclusive. Many historical societies websites are their museums' websites. List is organized by location and later by special ...

, not-for-profit businesses such as hospitals, and the repositories within

foundations Foundation may refer to: * Foundation (nonprofit), a type of charitable organization ** Foundation (United States law), a type of charitable organization in the U.S. ** Private foundation, a charitable organization that, while serving a good cause ...

. Such repositories are typically set up with private funds from donors to preserve the papers and history of specific persons or places. These institutions may rely on

grant Grant or Grants may refer to: Places *Grant County (disambiguation) Australia * Grant, Queensland, a locality in the Barcaldine Region, Queensland, Australia United Kingdom *Castle Grant United States * Grant, Alabama *Grant, Inyo County, C ...

funding from the government as well as private funds. Depending on the availability of funds, non-profit archives may be as small as the historical society in a rural town to as big as a state historical society that rivals a government archives. Users of this type of archive may vary as much as the institutions that hold them. Employees of non-profit archives may be professional archivists,

paraprofessional Paraprofessional is a title given to individuals in various occupational fields, such as education, librarianship, healthcare, engineering, and law. Historically, paraprofessionals assisted the master professional of their field. In more recent tim ...

s, or volunteers, as the education required for a position at a non-profit archive varies with the demands of the collection's user base.

Web archiving

Web archiving is the process of collecting portions of the

World Wide Web The World Wide Web (WWW), commonly known as the Web, is an information system enabling documents and other web resources to be accessed over the Internet. Documents and downloadable media are made available to the network through web se ...

and ensuring the collection is preserved in an archive, such as an

archive site In web archiving, an archive site is a website that stores information on webpages from the past for anyone to view. Common techniques Two common techniques for archiving websites are using a web crawler or soliciting user submissions: # Using ...

, for future researchers, historians, and the public. Due to the massive size of the Web, web archivists typically employ

web crawler A Web crawler, sometimes called a spider or spiderbot and often shortened to crawler, is an Internet bot that systematically browses the World Wide Web and that is typically operated by search engines for the purpose of Web indexing (''web spid ...

s for automated collection. Similarly, software code and documentation can be archived on the web, as with the example of

CPAN The Comprehensive Perl Archive Network (CPAN) is a repository of over 250,000 software modules and accompanying documentation for 39,000 distributions, written in the Perl programming language by over 12,000 contributors. ''CPAN'' can denote eith ...

Other

Some archives defy categorization. There are tribal archives within the Native American nations in North America, and there are archives that exist within the papers of private individuals. Many museums keep archives in order to prove the

provenance Provenance (from the French ''provenir'', 'to come from/forth') is the chronology of the ownership, custody or location of a historical object. The term was originally mostly used in relation to works of art but is now used in similar senses i ...

of their pieces. Any institution or persons wishing to keep their significant papers in an organized fashion that employs the most basic principles of

may have an archive. In the 2004 census of archivists taken in the United States, 2.7% of archivists were employed in institutions that defied categorization. This was a separate figure from the 1.3% that identified themselves as self-employed. Another type of archive is the Public Secrets project. This is an interactive testimonial, in which women incarcerated in the California State Prison System describe what happened to them. The archive's mission is to gather stories from women who want to express themselves, and want their stories heard. This collection includes transcripts and an audio recording of the women telling their stories. The archives of an individual may include letters, papers, photographs, computer files, scrapbooks, financial records, or diaries created or collected by the individual – regardless of medium or format. The archives of an organization (such as a corporation or government) tend to contain other types of records, such as administrative files, business records, memos, official correspondence, and meeting minutes. Some archives are made up of a compilation of both types of collections. An example of this type of combined compilation is The

Transgender Archives at the University of Victoria The Transgender Archives at the University of Victoria is the "largest transgender archive in the world". The collection is located at the University of Victoria Libraries, Special Collections and University Archives (Mearns Centre for Learning), ...

which contain a multitude of collections of donations from both individuals and organizations from all over the world. Many of these donations have yet to be cataloged, but are currently in the process of being digitally preserved and made available to the public online. The

Arctic World Archive The Arctic World Archive (AWA) is a facility for data preservation, located in the Svalbard archipelago on the island of Spitsbergen, Norway, not far from the Svalbard Global Seed Vault. It contains data of historical and cultural interest fro ...

is a commercially-run facility for data preservation located in the

Svalbard Svalbard ( , ), also known as Spitsbergen, or Spitzbergen, is a Norwegian archipelago in the Arctic Ocean. North of mainland Europe, it is about midway between the northern coast of Norway and the North Pole. The islands of the group range ...

archipelago, Norway, which contains data of historical and cultural interest from several countries, as well as all of American multinational company

GitHub GitHub, Inc. () is an Internet hosting service for software development and version control using Git. It provides the distributed version control of Git plus access control, bug tracking, software feature requests, task management, continuous ...

open source code Open-source software (OSS) is Software, computer software that is released under a Open-source license, license in which the copyright holder grants users the rights to use, study, change, and Software distribution, distribute the software an ...

. The data is kept on reels of specially developed film in a steel vault buried deep beneath the

permafrost Permafrost is ground that continuously remains below 0 °C (32 °F) for two or more years, located on land or under the ocean. Most common in the Northern Hemisphere, around 15% of the Northern Hemisphere or 11% of the global surface ...

, with the data storage medium expected to last for 500 to 1000 years.

Standardization

The

International Council on Archives The International Council on Archives (ICA; French: ''Conseil international des archives'') is an international non-governmental organization which exists to promote international cooperation for archives and archivists. It was set up in 1948, wi ...

(ICA) has developed a number of standards on archival description including the General International Standard Archival Description ISAD(G). ISAD(G) is meant to be used in conjunction with national standards or as a basis for nations to build their own standards. In the United States, ISAD(G) is implemented through Describing Archives: A Content Standard, popularly known as "DACS". In Canada, ISAD(G) is implemented through the Council of Archives as the

Rules for Archival Description The Rules for Archival Description (RAD) is the Canadian archival descriptive standard. It provides a set of rules based on traditional archival principles, whose purpose is to provide a consistent and commonly shared descriptive foundation for des ...

, also known as "RAD".

ISO ISO is the most common abbreviation for the International Organization for Standardization. ISO or Iso may also refer to: Business and finance * Iso (supermarket), a chain of Danish supermarkets incorporated into the SuperBest chain in 2007 * Iso ...

is currently working on standards.

Protection

The cultural property stored in archives is threatened by natural disasters, wars or other emergencies in many countries. International partners for archives are

UNESCO The United Nations Educational, Scientific and Cultural Organization is a specialized agency of the United Nations (UN) aimed at promoting world peace and security through international cooperation in education, arts, sciences and culture. It ...

and

Blue Shield International The Blue Shield, formerly the International Committee of the Blue Shield, is an international organization founded in 1996 to protect the world's cultural heritage from threats such as armed conflict and natural disasters. Originally intended as ...

in accordance with the Hague Convention for the Protection of Cultural Property from 1954 and its 2nd Protocol from 1999. From a national and international perspective, there are many collaborations between archives and local Blue Shield organizations to ensure the sustainable existence of cultural property storage facilities. In addition to working with the

United Nations peacekeeping Peacekeeping by the United Nations is a role held by the Department of Peace Operations as an "instrument developed by the organization as a way to help countries torn by conflict to create the conditions for lasting peace". It is distinguished ...

in the event of war, the protection of the archives requires the creation of "no strike lists", the linking of civil and military structures and the training of local personnel.

Limitations and alternatives

Archives that primarily contain physical artifacts and printed documents are increasingly shifting to

digitizing DigitizationTech Target. (2011, April). Definition: digitization. ''WhatIs.com''. Retrieved December 15, 2021, from https://whatis.techtarget.com/definition/digitization is the process of converting information into a digital (i.e. computer- ...

items that did not originate digitally, which are then usually stored away. This allows for greater accessibility when using search tools and databases as well as an increase in the availability of digitized materials from outside the physical parameters of an archive; but there may be an element of loss or disconnect when there are gaps in what items are made available digitally. Both physical and digital archives also generally have specific limitations regarding the types of content that is deemed able to be preserved, categorized, and archived. Conventional institutionalized archive spaces have a tendency to prioritize tangible items over ephemeral experiences, actions, effects, and even bodies. This type of potentially biased prioritization may be seen as a form of privileging particular types of knowledge or interpreting certain experiences as more valid than others, limiting the content available to archive users, leading to barriers in accessing information and potentially the alienation of under-represented and/or marginalized populations and their epistemologies and

ontologies In computer science and information science, an ontology encompasses a representation, formal naming, and definition of the categories, properties, and relations between the concepts, data, and entities that substantiate one, many, or all domains ...

. As a result of this perceived under-representation, some activists are making efforts to

decolonize Decolonization or decolonisation is the undoing of colonialism, the latter being the process whereby imperial nations establish and dominate foreign territories, often overseas. Some scholars of decolonization focus especially on independence ...

contemporary archival institutions that may employ hegemonic and white supremacist practices by implementing subversive alternatives such as anarchiving or counter-archiving with the intention of making

intersectional Intersectionality is an analytical framework for understanding how aspects of a person's social and political identities combine to create different modes of discrimination and privilege. Intersectionality identifies multiple factors of adva ...

accessibility a priority for those who cannot or do not want to access contemporary archival institutions.Page, Morgan M. "One from the Vaults: Gossip, Access, and Trans History-Telling." ''Trap Door: Trans Cultural Production and the Politics of Visibility''. By Reina Gossett, Eric A. Stanley, and Johanna Burton. Cambridge, MA: MIT, 2017. 135-46. Print. An example of this is Morgan M. Page’s description of disseminating

transgender A transgender (often abbreviated as trans) person is someone whose gender identity or gender expression does not correspond with their sex assigned at birth. Many transgender people experience dysphoria, which they seek to alleviate through tr ...

history directly to trans people through various social media and networking platforms like

tumblr Tumblr (stylized as tumblr; pronounced "tumbler") is an American microblogging and social networking website founded by David Karp in 2007 and currently owned by Automattic. The service allows users to post multimedia and other content to a sho ...

Twitter Twitter is an online social media and social networking service owned and operated by American company Twitter, Inc., on which users post and interact with 280-character-long messages known as "tweets". Registered users can post, like, and ...

, and

Instagram Instagram is a photo and video sharing social networking service owned by American company Meta Platforms. The app allows users to upload media that can be edited with filters and organized by hashtags and geographical tagging. Posts can ...

, as well as via

podcast A podcast is a program made available in digital format for download over the Internet. For example, an episodic series of digital audio or video files that a user can download to a personal device to listen to at a time of their choosing ...

. While the majority of archived materials are typically well conserved within their collections, anarchiving’s attention to ephemerality also brings to light the inherent impermanence and gradual change of physical objects over time as the result of being handled. The concept of counter-archiving brings into question what tends to be considered archivable and what is therefore selected to be preserved within conventional contemporary archives. With the options available through counter-archiving, there is the potential to "challenge traditional conceptions of history" as they are perceived within contemporary archives, which creates space for narratives that are often not present in many archival materials. The unconventional nature of counter-archiving practices makes room for the maintaining of ephemeral qualities contained within certain historically significant experiences, performances, and personally or culturally relevant stories that do not typically have a space in conventional archives. The practices of anarchiving and counter-archiving are both rooted in

social justice Social justice is justice in terms of the distribution of wealth, opportunities, and privileges within a society. In Western and Asian cultures, the concept of social justice has often referred to the process of ensuring that individuals fu ...

work.

References

External links

International Council on Archives

Archives Hub
– search across descriptions of archives held in over 280 institutions across the UK
InterPARES Project
– international research project on the long-term preservation of authentic digital records
Access to Archives (A2A)
– the English strand of the UK archives network
Online-Guide to Archives around the globe

AIM25
– archives within the UK M25 area.
British Cartoon Archive
and th
UK Philanthropy Archive
associated with the University of Kent
The Digital Archive of Literacy Narratives

Banco di San Giorgio
– Genova Italy: Archive (1407–1805): nearly 40,000 books catalogued with full description. www.giuseppefelloni.it
Slavic Archives

Inter-university Consortium for Political and Social Research (ICPSR)

United Nations Archives
{{Authority control * Documents Works about history

Etymology

History

Users and institutions

Academic

Business (for profit)

Government

Church

Films

Non-profit

Web archiving

Other

Standardization

Protection

Limitations and alternatives

See also

References

External links