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Records Life-cycle
Records life-cycle in records management refers to the following stages of a records "life span": from its creation to its preservation (in an archives) or disposal. While various models of the records life-cycle exist, they all feature creation or receipt, use, and disposition. Overview The records management phase of the records life-cycle consists of: # creation # classification # maintenance # disposition Creation occurs during the receipt of information in the form of records. Records or their information is classified in some logical system. As records are used they require maintenance. Disposition encompasses the destruction or transfer to an archive for future reference. This is then followed by a second, archival phase consisting of: # the selection or acquisition of the records by an archives # a description of the records in inventories, finding aids and the like # the preservation of the records or, perhaps, the information in the records Researchers and scholars ma ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Records Management
Records management, also known as records and information management, is an organizational function devoted to the information management, management of information in an organization throughout its records life-cycle, life cycle, from the time of creation or receipt to its eventual disposition. This includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records. The International Organization for Standardization, ISO ISO 15489 Information and documentation -- Records management, 15489-1: 2001 standard (ISO 15489 Information and documentation -- Records management, "ISO 15489-1:2001") defines ''records management'' as "[the] field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records". An organi ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Archive
An archive is an accumulation of historical records or materials, in any medium, or the physical facility in which they are located. Archives contain primary source documents that have accumulated over the course of an individual or organization's lifetime, and are kept to show the history and function of that person or organization. Professional archivists and historians generally understand archives to be records that have been naturally and necessarily generated as a product of regular legal, commercial, administrative, or social activities. They have been metaphorically defined as "the secretions of an organism", and are distinguished from documents that have been consciously written or created to communicate a particular message to posterity. In general, archives consist of records that have been selected for permanent or long-term preservation on the grounds of their enduring cultural, historical, or evidentiary value. Archival records are normally unpublished and a ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Finding Aid
A finding aid, in the context of archival science and archival research, is an organization tool, a document containing detailed and processed metadata and other information about a specific collection of records within an archive. Finding aids often consist of a documentary inventory and description of the materials, their source, and their structure. The finding aid for a fonds is usually compiled by the collection's entity of origin, provenance, or by an archivist during archival processing, and may be considered the archival science equivalent of a library catalog or a museum collection catalog. The finding aid serves the purpose of locating specific information within the collection. The finding aid can also help the archival repository manage their materials and resources. The history of finding aids mirrors the history of information. Ancient Sumerians had their own systems of indexes to locate bureaucratic and administrative records. Finding aids in the 19th and 20th ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Preservation (library And Archival Science)
In Conservation and restoration of cultural property, conservation, Library science, library and archival science, preservation is a set of preventive conservation activities aimed at prolonging the life of a record, book, or object while making as few changes as possible. Preservation activities vary widely and may include monitoring the condition of items, maintaining the temperature and humidity in collection storage areas, writing a plan in case of emergencies, digitizing items, writing relevant metadata, and increasing accessibility. Preservation, in this definition, is practiced in a library or an archive by a Conservator-restorer, conservator, librarian, archivist, or other professional when they perceive a collection or record is in need of maintenance. Preservation should be distinguished from interventive Conservation and restoration of books, manuscripts, documents and ephemera, conservation and restoration, which refers to the treatment and repair of individual items ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Emmett Leahy
Emmett Joseph Leahy (December 24, 1910 – June 23, 1964) was an American archivist and entrepreneur. He was a pioneer in the discipline of records management. After working in the National Archives and then during World War II in the United States Navy, he entered private business as a consultant in records management and as a records storage provider. He also participated in the two Hoover Commissions in improving the efficiency and effectiveness of government. Early years (1910–1934) Emmett Joseph Leahy was born on December 24, 1910, in Washington, D.C. His parents were immigrants from southern Ireland. In 1928 he became a probationer in a Catholic Church teaching order, the Brothers of the Christian Schools. He attended La Salle College in Pennsylvania, obtained a bachelor's degree from Catholic University of America, and studied at the graduate level at Catholic University and the University of Pittsburgh. He left the Brothers of the Christian Schools order in 1934. Later ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
National Archives And Records Administration
The National Archives and Records Administration (NARA) is an independent agency of the United States government within the executive branch, charged with the preservation and documentation of government and historical records. It is also tasked with increasing public access to those documents that make up the National Archives. NARA is officially responsible for maintaining and publishing the legally authentic and authoritative copies of acts of Congress, presidential directives, and federal regulations. NARA also transmits votes of the Electoral College to Congress. It also examines Electoral College and constitutional amendment ratification documents for prima facie legal sufficiency and an authenticating signature. The National Archives, and its publicly exhibited Charters of Freedom, which include the original United States Declaration of Independence, Constitution of the United States, United States Bill of Rights, Emancipation Proclamation (starting in 2026), and m ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
University Of Washington
The University of Washington (UW and informally U-Dub or U Dub) is a public research university in Seattle, Washington, United States. Founded in 1861, the University of Washington is one of the oldest universities on the West Coast of the United States. The university has a main campus located in the city's University District. It also has satellite campuses in nearby cities of Tacoma and Bothell. Overall, UW encompasses more than 500 buildings and over 20 million gross square footage of space, including one of the largest library systems in the world with more than 26 university libraries, art centers, museums, laboratories, lecture halls, and stadiums. Washington is the flagship institution of the six public universities in Washington State. It is known for its medical, engineering, and scientific research. Washington is a member of the Association of American Universities. According to the National Science Foundation, UW spent $1.73 billion on research and develo ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Retention Period
A retention period (associated with a retention schedule or retention program) is an aspect of records and information management (RIM) and the records life cycle that identifies the duration of time for which the information should be maintained or "retained", irrespective of format (paper, electronic, or other). Retention periods vary with different types of information, based on content and a variety of other factors, including internal organizational need, regulatory requirements for inspection or audit, legal statutes of limitation, involvement in litigation, and taxation and financial reporting needs, as well as other factors as defined by local, regional, state, national, and/or international governing entities. Once an applicable retention period has elapsed for a given type or series of information, and all holds/moratoriums have been released, the information is typically destroyed using an approved and effective destruction method, which renders the information complete ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
