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Records Life-cycle
Records life-cycle in records management refers to the following stages of a records "life span": from its creation to its preservation (in an archives) or disposal. While various models of the records life-cycle exist, they all feature creation or receipt, use, and disposition. Overview The records management phase of the records life-cycle consists of creation, classification, maintenance and disposition. Creation occurs during the receipt of information in the form of records. Records or their information is classified in some logical system. As records are used they require maintenance. Disposition encompasses the destruction or transfer to an archive for future reference. This is then followed by a second, archival phase consisting of the selection or acquisition of the records by an archives, a description of the records in inventories, finding aids, and the like and the preservation of the records or, perhaps, the information in the records. Researchers and scholars may ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Records Life Cycle
Records life-cycle in records management refers to the following stages of a records "life span": from its creation to its preservation (in an archives) or disposal. While various models of the records life-cycle exist, they all feature creation or receipt, use, and disposition. Overview The records management phase of the records life-cycle consists of creation, classification, maintenance and disposition. Creation occurs during the receipt of information in the form of records. Records or their information is classified in some logical system. As records are used they require maintenance. Disposition encompasses the destruction or transfer to an archive for future reference. This is then followed by a second, archival phase consisting of the selection or acquisition of the records by an archives, a description of the records in inventories, finding aids, and the like and the preservation of the records or, perhaps, the information in the records. Researchers and scholars may c ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Records Management
Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or receipt to its eventual disposition. This includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records. The ISO 15489-1: 2001 standard ( "ISO 15489-1:2001") defines ''records management'' as " hefield of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records". An organization's records preserve aspects of institutional memory. In determining how long to retain records, their capacity for re-use is important. Many are kept as evidence of activities, transactions, and decisions. Othe ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Archive
An archive is an accumulation of historical records or materials – in any medium – or the physical facility in which they are located. Archives contain primary source documents that have accumulated over the course of an individual or organization's lifetime, and are kept to show the function of that person or organization. Professional archivists and historians generally understand archives to be records that have been naturally and necessarily generated as a product of regular legal, commercial, administrative, or social activities. They have been metaphorically defined as "the secretions of an organism", and are distinguished from documents that have been consciously written or created to communicate a particular message to posterity. In general, archives consist of records that have been selected for permanent or long-term preservation on grounds of their enduring cultural, historical, or evidentiary value. Archival records are normally unpublished and almost alwa ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Preservation (library And Archival Science)
In library and archival science, preservation is a set of preventive conservation activities aimed at prolonging the life of a record, book, or object while making as few changes as possible. Preservation activities vary widely and may include monitoring the condition of items, maintaining the temperature and humidity in collection storage areas, writing a plan in case of emergencies, digitizing items, writing relevant metadata, and increasing accessibility. Preservation, in this definition, is practiced in a library or an archive by a librarian, archivist, or other professional when they perceive a record is in need of maintenance. Preservation should be distinguished from interventive conservation and restoration, which refers to the treatment and repair of individual items to slow the process of decay, or restore them to a usable state. Preventive conservation is occasionally used interchangeably with preservation, particularly outside the professional literature. Fundamenta ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Emmett Leahy
Emmett Joseph Leahy (December 24, 1910 – June 23, 1964) was an American archivist and entrepreneur. He was a pioneer in the discipline of records management. After working in the National Archives and then during World War II in the United States Navy, he entered private business as a consultant in records management and as a records storage provider. He also participated in the two Hoover Commissions in improving the efficiency and effectiveness of government. Early years (1910–1934) Emmett Joseph Leahy was born on December 24, 1910, in Washington, D.C. His parents were immigrants from southern Ireland. In 1928 he became a probationer in a Catholic Church teaching order, the Brothers of the Christian Schools. He attended La Salle College in Pennsylvania, obtained a bachelor's degree from Catholic University of America, and studied at the gradate level at Catholic University and the University of Pittsburgh. He left the Brothers of the Christian Schools order in 1934. Late ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
National Archives And Records Administration
The National Archives and Records Administration (NARA) is an " independent federal agency of the United States government within the executive branch", charged with the preservation and documentation of government and historical records. It is also tasked with increasing public access to those documents which make up the National Archive. NARA is officially responsible for maintaining and publishing the legally authentic and authoritative copies of acts of Congress, presidential directives, and federal regulations. NARA also transmits votes of the Electoral College to Congress. It also examines Electoral College and Constitutional amendment ratification documents for prima facie legal sufficiency and an authenticating signature. The National Archives, and its publicly exhibited Charters of Freedom, which include the original United States Declaration of Independence, United States Constitution, United States Bill of Rights, and many other historical documents, is headquar ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
University Of Washington
The University of Washington (UW, simply Washington, or informally U-Dub) is a public research university in Seattle, Washington. Founded in 1861, Washington is one of the oldest universities on the West Coast; it was established in Seattle approximately a decade after the city's founding. The university has a 703 acre main campus located in the city's University District, as well as campuses in Tacoma and Bothell. Overall, UW encompasses over 500 buildings and over 20 million gross square footage of space, including one of the largest library systems in the world with more than 26 university libraries, art centers, museums, laboratories, lecture halls, and stadiums. The university offers degrees through 140 departments, and functions on a quarter system. Washington is the flagship institution of the six public universities in Washington state. It is known for its medical, engineering, and scientific research. Washington is a member of the Association of American Univer ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Retention Period
A retention period (associated with a retention schedule or retention program) is an aspect of records and information management (RIM) and the records life cycle that identifies the duration of time for which the information should be maintained or "retained," irrespective of format (paper, electronic, or other). Retention periods vary with different types of information, based on content and a variety of other factors, including internal organizational need, regulatory requirements for inspection or audit, legal statutes of limitation, involvement in litigation, and taxation and financial reporting needs, as well as other factors as defined by local, regional, state, national, and/or international governing entities. Once an applicable retention period has elapsed for a given type or series of information, and all holds/moratoriums have been released, the information is typically destroyed using an approved and effective destruction method, which renders the information completel ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
