A tract index is a document which summarizes real property transactions in certain U.S. states and may be available in the offices of

Recorder of deeds Recorder of deeds or deeds registry is a government office tasked with maintaining public records and documents, especially records relating to real estate ownership that provide persons other than the owner of a property with real rights ove ...

Layout and content

The information is organized by section, with a section relating to one

square mile The square mile (abbreviated as sq mi and sometimes as mi2)Rowlett, Russ (September 1, 2004) University of North Carolina at Chapel Hill. Retrieved February 22, 2012. is an imperial and US unit of measure for area. One square mile is an are ...

. Each section is presented in a two-page representation, usually by presenting the northwest quarter-section as the top half of the left page. The other quarter-sections are placed in map relationship to the northwest. In each quarter-section area, all transfers are listed in

chronological order Chronology (from Latin ''chronologia'', from Ancient Greek , ''chrónos'', "time"; and , ''-logia'') is the science of arranging events in their order of occurrence in time. Consider, for example, the use of a timeline or sequence of events. I ...

, often regardless of any subdivisions of the quarter-section. Each entry includes several cross-reference details, such as the names of the

grantor A grant, in law, is a transfer of property, generally from a person or other entity giving the property (the grantor) to a person or entity receiving the property (the grantee). Historically, a grant was a transfer by deed of that which could not ...

(seller) and

grantee A grant, in law, is a transfer of property, generally from a person or other entity giving the property (the grantor) to a person or entity receiving the property (the grantee). Historically, a grant was a transfer by deed of that which could not ...

(purchaser), the description of the

parcel Parcel may refer to: * Parcels (band), an Australian modern soul band * Parcel (consignment), an individual consignment of cargo for shipment * ''Parcel'' (film), 2019 Bengali film * Parcel (package), sent through the mail or package delivery ...

, the volume and page of the Deed books, the date, and other identifying characteristics of the transfer (for example, the type of

deed In common law, a deed is any legal instrument in writing which passes, affirms or confirms an interest, right, or property and that is signed, attested, delivered, and in some jurisdictions, sealed. It is commonly associated with transferrin ...

). Typically, when one quarter-section fills with its listings of transactions, a new set of pages is begun in the same volume or a later volume, so that all transactions in a period are found in the same volume. The number of sections within a

jurisdiction Jurisdiction (from Latin 'law' + 'declaration') is the legal term for the legal authority granted to a legal entity to enact justice. In federations like the United States, areas of jurisdiction apply to local, state, and federal levels. Ju ...

dictates how many volumes are needed for a single period. In comparison to the atlas (also called a

plat In the United States, a plat ( or ) (plan) is a cadastral map, drawn to scale, showing the divisions of a piece of land. United States General Land Office surveyors drafted township plats of Public Lands Surveys to show the distance and bea ...

map or

cadastral map A cadastre or cadaster is a comprehensive recording of the real estate or real property's metes-and-bounds of a country.Jo Henssen, ''Basic Principles of the Main Cadastral Systems in the World,'/ref> Often it is represented graphically in a cad ...

), which is a graphic representation of land ownership in a township for the date of publication, the tract index is relatively dynamic. However, the most accurate information results from use of the tract index together with the grantor-grantee index and the recorded

s or

mortgages A mortgage loan or simply mortgage (), in civil law jurisdicions known also as a hypothec loan, is a loan used either by purchasers of real property to raise funds to buy real estate, or by existing property owners to raise funds for any pu ...

themselves.

Availability

Only a few states require their recording offices to maintain this type of index. Among these states are

Nebraska Nebraska () is a state in the Midwestern region of the United States. It is bordered by South Dakota to the north; Iowa to the east and Missouri to the southeast, both across the Missouri River; Kansas to the south; Colorado to the so ...

North Dakota North Dakota () is a U.S. state in the Upper Midwest, named after the indigenous Dakota Sioux. North Dakota is bordered by the Canadian provinces of Saskatchewan and Manitoba to the north and by the U.S. states of Minnesota to the east, S ...

, Oklahoma,

South Dakota South Dakota (; Sioux language, Sioux: , ) is a U.S. state in the West North Central states, North Central region of the United States. It is also part of the Great Plains. South Dakota is named after the Lakota people, Lakota and Dakota peo ...

Utah Utah ( , ) is a state in the Mountain West subregion of the Western United States. Utah is a landlocked U.S. state bordered to its east by Colorado, to its northeast by Wyoming, to its north by Idaho, to its south by Arizona, and to its ...

and

Wyoming Wyoming () is a state in the Mountain West subregion of the Western United States. It is bordered by Montana to the north and northwest, South Dakota and Nebraska to the east, Idaho to the west, Utah to the southwest, and Colorado to the sou ...

. In addition, some other states permit recording offices to maintain tract indexes (for example,

Kansas Kansas () is a state in the Midwestern United States. Its capital is Topeka, and its largest city is Wichita. Kansas is a landlocked state bordered by Nebraska to the north; Missouri to the east; Oklahoma to the south; and Colorado to ...

Minnesota Minnesota () is a state in the upper midwestern region of the United States. It is the 12th largest U.S. state in area and the List of U.S. states and territories by population, 22nd most populous, with over 5.75 million residents. Minne ...

Montana Montana () is a U.S. state, state in the Mountain states, Mountain West List of regions of the United States#Census Bureau-designated regions and divisions, division of the Western United States. It is bordered by Idaho to the west, North ...

Ohio Ohio () is a U.S. state, state in the Midwestern United States, Midwestern region of the United States. Of the List of states and territories of the United States, fifty U.S. states, it is the List of U.S. states and territories by area, 34th-l ...

, and

Wisconsin Wisconsin () is a state in the upper Midwestern United States. Wisconsin is the 25th-largest state by total area and the 20th-most populous. It is bordered by Minnesota to the west, Iowa to the southwest, Illinois to the south, Lake M ...

References

{{Reflist Real property law Real estate in the United States

Layout and content

Availability

See also

References