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Sustainable event management (also known as event greening) is event management with particular concern for environmental, economic and
social issues A social issue is a problem that affects many people within a society. It is a group of common problems in present-day society that many people strive to solve. It is often the consequence of factors extending beyond an individual's control. Soc ...
.
Sustainability Sustainability is a social goal for people to co-exist on Earth over a long period of time. Definitions of this term are disputed and have varied with literature, context, and time. Sustainability usually has three dimensions (or pillars): env ...
in event management incorporates socially and
environmentally responsible Ecosophy or ecophilosophy (a portmanteau of ecological philosophy) is a philosophy of ecological harmony or equilibrium. The term was coined by the French post-structuralist philosopher Félix Guattari and the Norwegian philosopher Arne Næss, f ...
decision-making into the planning, organisation and implementation of, and participation in, an event. It involves including sustainable development principles and practices in all levels of event organisation, and aims to ensure that an event is hosted responsibly. It represents the total package of interventions at an event, and needs to be done in an integrated manner. Event greening should start at the inception of the project, and should involve all the key role players, such as clients, organisers, venues, subcontractors and suppliers.


Sport events

Event greening is however not only limited to sports events, and other examples include the
World Summit on Sustainable Development The World Summit on Sustainable Development 2002, took place in South Africa, from 26 August to 4 September 2002. It was convened to discuss sustainable development organizations, 10 years after the first Earth Summit in Rio de Janeiro. (It was t ...
(WSSD),
Johannesburg Johannesburg ( , , ; Zulu language, Zulu and Xhosa language, Xhosa: eGoli ) (colloquially known as Jozi, Joburg, Jo'burg or "The City of Gold") is the most populous city in South Africa. With 5,538,596 people in the City of Johannesburg alon ...
2002, and UNFCCC 15th Conference of the Parties (COP15) held in
Copenhagen Copenhagen ( ) is the capital and most populous city of Denmark, with a population of 1.4 million in the Urban area of Copenhagen, urban area. The city is situated on the islands of Zealand and Amager, separated from Malmö, Sweden, by the ...
in 2010.


Monitoring and evaluation

Monitoring and evaluation Monitoring and Evaluation (M&E) is a combined term for the processes set up by organizations such as companies, government agencies, international organisations and NGOs, with the goal of improving their management of outputs, outcomes and impact. ...
is an essential component of event greening, and should be used to make continuous improvement. A detailed plan needs to be in place to ensure that information is gathered on all aspects of the event – before, during, and also after the event. This ensures that information is available to understand the effects of greening interventions (e.g. to what extent was water used, and how did water-saving measures reduce water use), as well as the potential improvements to future event-greening initiatives. With large events it is best to ensure an independent report, which complies with international standards, such as the
Global Reporting Initiative The Global Reporting Initiative (known as GRI) is an international independent standards organization that helps businesses, governments, and other organizations understand and communicate their impacts on issues such as climate change, human rig ...
(GRI). The GRI Event Organizers Supplement provides organizations in the sector with a tailored version of GRI's Reporting Guidelines. It includes the original Guidelines, which set out the Reporting Principles, Disclosures on Management Approach and Performance Indicators for economic, environmental and social issues. The Event Organizers Supplement's capture the issues that matter most for event organizers to be reported on: * Site selection * Transport of attendees * Recruiting and training of the event workforce, participants and volunteers * Sourcing of materials, supplies and services * Managing impacts on communities, natural environments, and local and global economies. * Planning and managing potential legacies * Accessibility of an event Germany's giz gives a similar lists of the fields of activity which must be organized and monitored: *Guest management *Mobility (
sustainable transport Sustainable transport is transportation sustainability, sustainable in terms of their social and Environmental issue, environmental impacts. Components for evaluating sustainability include the particular vehicles used; the source of energy; and ...
) *Event venues and accommodation *Sustainable procurement *
Catering Catering is the business of providing food services at a remote site or a site such as a hotel, hospital, pub, aircraft, cruise ship, park, festival, filming location or film studio. History of catering The earliest account of major service ...
*
Energy consumption Energy consumption is the amount of energy used. Biology In the body, energy consumption is part of energy homeostasis. It derived from food energy. Energy consumption in the body is a product of the basal metabolic rate and the physical acti ...
and climate *
Waste management Waste management or waste disposal includes the processes and actions required to manage waste from its inception to its final disposal. This includes the collection, transport, treatment, and disposal of waste, together with monitor ...
The
British Standard British Standards (BS) are the standards produced by the BSI Group which is incorporated under a royal charter and which is formally designated as the national standards body (NSB) for the UK. The BSI Group produces British Standards under th ...
(BS 8901) has been developed specifically for the events' industry with a purpose of helping the industry to operate in a more sustainable manner. The standard defines the requirements for a sustainability event management system to ensure an enduring and balanced approach to economic activity, environmental responsibility and social progress relating to events. It requires organizations to identify and understand the effects that their activities have on the environment, on society and on the economy both within the organization and the wider economy; and put measures in place to minimize the negative effects. These standards will however be replaced by the International Standard ( ISO 20121) for Sustainability Management Systems.


Steps to Planning A Sustainable Event

Standards for Sustainable Events Planning a sustainable event with ease requires certain standards or barometers. ISO 20121 is one such international standard for sustainable event management. This docket provides a strategic framework for planning and executing sustainable events. These standards help organisers better understand the environmental, social and economic impact of events. This helps ensure that all events are organised without causing negative environmental impacts or effecting sustainability. ISO 20121 aims to eliminate the
carbon footprint A carbon footprint (or greenhouse gas footprint) is a calculated value or index that makes it possible to compare the total amount of greenhouse gases that an activity, product, company or country Greenhouse gas emissions, adds to the atmospher ...
of events by reducing waste generation, promoting energy conservation, encouraging green and sustainable transportation and using sustainable materials and products. ISO 20121 guidelines are beneficial to event organizers as it allows them to increase sustainability, reduce costs, improve credibility and reputation and engage stakeholders.


See also

* Event management *
Greenwashing Greenwashing (a compound word modeled on "whitewash"), also called green sheen, is a form of advertising or marketing spin that deceptively uses green PR and green marketing to persuade the public that an organization's products, goals, or ...


References

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External links


ISO 20121 Sustainable Event Management
at the British Standards Institution
Sustainable Event Management: A Practical Guide
Event management Event management