Electronic document and records management system (EDRMS) is a type of

content management system A content management system (CMS) is computer software used to manage the creation and modification of digital content ( content management).''Managing Enterprise Content: A Unified Content Strategy''. Ann Rockley, Pamela Kostur, Steve Manning. New ...

and refers to the combined technologies of

document management A document management system (DMS) is usually a computerized system used to store, share, track and manage files or documents. Some systems include history tracking where a log of the various versions created and modified by different users is r ...

and

records management Records management, also known as records and information management, is an organizational function devoted to the information management, management of information in an organization throughout its records life-cycle, life cycle, from the time of ...

systems as an integrated system.

Use

Typically, systems consider a document or file to be a work-in-progress until it has undergone review, approval, lock-down, and (potentially) publication, where it will wait to be used. The version of the form that is saved containing user content will become a formal record within the

organization An organization or organisation (English in the Commonwealth of Nations, Commonwealth English; American and British English spelling differences#-ise, -ize (-isation, -ization), see spelling differences) is an legal entity, entity—such as ...

. Once a document achieves the status of a record, the organization may apply best-practice or legally enforced retention policies which state how the second half of the record life-cycle will progress. This typically involves retention (and protection from change), until some events occur which relate to the record and which trigger the final

disposition A disposition is a quality of character, a habit, a preparation, a state of readiness, or a tendency to act in a specified way. The terms dispositional belief and occurrent belief refer, in the former case, to a belief that is held in the mind b ...

schedule to apply to the record. Eventually, typically at a set time after these events, the record undergoes

destruction Destruction may refer to: Concepts * Destruktion, a term from the philosophy of Martin Heidegger * Destructive narcissism, a pathological form of narcissism * Self-destructive behaviour, a widely used phrase that ''conceptualises'' certain kin ...

EDRMS software

A range of software vendors offer these systems at an enterprise level (i.e. targeted at managing all documents and records within an enterprise).Aziz, Azlina & Yusof, Zawiyah & Mokhtar, Umi & Jambari, Dian. (2018). A Conceptual Model for Electronic Document and Records Management System Adoption in Malaysian Public Sector. International Journal on Advanced Science, Engineering and Information Technology. 8. 10.18517/ijaseit.8.4.6376. These vendors have historically provided electronic document management systems and have acquired smaller

system companies. The seamlessness of the integration and the original intention of the records-management component to manage electronic records typically sets the complexity of deploying and potentially of using the final system.

Associated technologies

Business process management Business process management (BPM) is the discipline in which people use various methods to Business process discovery, discover, Business process modeling, model, Business analysis, analyze, measure, improve, optimize, and Business process auto ...

(BPM) * Case management and matter management *

Enterprise content management Enterprise content management (ECM) extends the concept of content management by adding a timeline for each content item and, possibly, enforcing processes for its creation, approval, and distribution. Systems using ECM generally provide a secur ...

(ECM) * Scanning *

Web content management A web content management system (WCM or WCMS) is a software content management system (CMS) specifically for web content. It provides website authoring, collaboration, and administration tools that help users with little knowledge of web program ...

(WCM)

Professional organizations

Notable professional organizations for documents and records include: *

Association of Records Managers and Administrators __NOTOC__ ARMA International (formerly the Association of Records Managers and Administrators) is a not-for-profit (charitable) membership association for information professionals – primarily information management (including records managemen ...

(ARMA International)
Institute of Certified Records Managers
(ICRM) * Information and Records Management Society (IRMS)

References

{{Reflist Content management systems Information management Records management Records management technology