Microsoft SharePoint Workspace
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Microsoft SharePoint Workspace (formerly Microsoft Office Groove) is a discontinued desktop application designed for
document collaboration Document and file collaboration are the tools or systems set up to help multiple people work together on a single document or file to achieve a single final version. Normally, this is software that allows teams to work on a single document, such as ...
in teams with members who are regularly
off-line In computer technology and telecommunications, online indicates a state of connectivity and offline indicates a disconnected state. In modern terminology, this usually refers to an Internet connection, but (especially when expressed "on line" or ...
or who do not share the same network security clearance. It is no longer included with
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. It has been replaced by a web-based service called
OneDrive for Business Microsoft OneDrive (formerly SkyDrive) is a file hosting service operated by Microsoft. First launched in August 2007, it enables registered users to share and synchronize their files. OneDrive also works as the storage backend of the web vers ...
. Groove's uses have included coordination between
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agencies where different organizations do not share a common security infrastructure and where offline access is important, and amongst teams of knowledge workers, such as consultants who need to work securely on client sites. It is also used as a staging system for documents in development, where content can be developed then transferred to a portal when complete. Groove was initially developed by Lotus Notes creator
Ray Ozzie Raymond "Ray" Ozzie (born November 20, 1955) is an American software industry entrepreneur who held the positions of Chief Technical Officer and Chief Software Architect at Microsoft between 2005 and 2010. Before Microsoft, he was best known for ...
, and developed by
Groove Networks Groove Networks was a software company based in Beverly, Massachusetts. Founded by Ray Ozzie, the creator of IBM's Lotus Notes application, the privately held company specialized in productivity software that allows multiple users to work collabo ...
of
Beverly, Massachusetts Beverly is a city in Essex County, Massachusetts, and a suburb of Boston. The population was 42,670 at the time of the 2020 United States Census. A resort, residential, and manufacturing community on the Massachusetts North Shore, Beverly incl ...
, until Microsoft's acquisition of Groove Networks in March 2005.


Collaboration tools

Groove's basic set of services (including always-on
security Security is protection from, or resilience against, potential harm (or other unwanted coercive change) caused by others, by restraining the freedom of others to act. Beneficiaries (technically referents) of security may be of persons and social ...
, persistent
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,
store-and-forward Store and forward is a telecommunications technique in which information is sent to an intermediate station where it is kept and sent at a later time to the final destination or to another intermediate station. The intermediate station, or node in ...
messaging delivery,
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/
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transparency, ''ad-hoc'' group formation, and change notification) may be customized with tools. ''Tools'' are mini-applications that rely on Groove's underlying functionality to disseminate and synchronize their contents with other members' copies of the workspace. Groove provides various tools that can be added to (and removed from) a workspace to customize the functionality of each space (for example a
calendar A calendar is a system of organizing days. This is done by giving names to periods of time, typically days, weeks, months and years. A date is the designation of a single and specific day within such a system. A calendar is also a physi ...
, discussion, file sharing, an
outliner An outliner (or outline processor) is a specialized type of text editor (word processor) used to create and edit outlines, which are text files which have a tree structure, for organization. Textual information is contained in discrete sections ca ...
, pictures, notepad, sketchpad,
web browser A web browser is application software for accessing websites. When a user requests a web page from a particular website, the browser retrieves its files from a web server and then displays the page on the user's screen. Browsers are used on ...
, etc.). Tools that members use in a workspace often drive the nature of the person-to-person collaboration that ensues. In Groove 2007, the SharePoint Files tools can be used to take
SharePoint 2007 SharePoint is a web-based collaborative platform that integrates natively with Microsoft Office. Launched in 2001, SharePoint is primarily sold as a document management and storage system, but the product is highly configurable and its usage v ...
document libraries offline. Groove 2007 includes a presence subsystem, which keeps track of which users in the contact store are online, and presents the information in the launchbar. If Groove server is used, a user is considered online when they log on to the server. In absence of a server the ''Device Presence Protocol'' (which comes in different variants for
LAN Lan or LAN may also refer to: Science and technology * Local asymptotic normality, a fundamental property of regular models in statistics * Longitude of the ascending node, one of the orbital elements used to specify the orbit of an object in sp ...
s and WANs) is used. Groove also allows sending instant messages to peers. All session and user information is stored by the Groove client at client side.


Versions

Groove Virtual Office 3.1 was the last version before Microsoft's acquisition of Groove Networks. The following versions have been released since: * Groove 2007 (Included in Office 2007 Ultimate and Enterprise editions and also available as a separate product), released January 27, 2007. * SharePoint Workspace 2010, released July 15, 2010. Microsoft claims the name change is a natural progression since Groove is to SharePoint what Outlook is to Exchange. Microsoft asserts that features have been added to make it easier to deploy and manage, and claims that SharePoint Workspace will make it easier to access SharePoint content (or content from any server that implements the publicly documented protocols).


Server application

Microsoft Groove Server is a tool for centrally managing all deployments of Microsoft SharePoint Workspace in an enterprise. It enables using
Active Directory Active Directory (AD) is a directory service developed by Microsoft for Windows domain networks. It is included in most Windows Server operating systems as a set of processes and services. Initially, Active Directory was used only for centralize ...
for Groove user accounts, and create Groove Domains, with individual policy settings.


See also

* Comparison of office suites * Collaborative software


References


Further reading

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External links

* {{Microsoft Office Groupware SharePoint Workspace Collaborative real-time editors Collaborative software