In the performing arts industry such as Theatre, Film, or Television, a casting (or casting call) is a pre-production process for selecting a certain type of actor, dancer, singer, or extra for a particular role or part in a script, screenplay, or teleplay. This process is typically utilized for a motion picture, television program, documentary, music video, play, or television advertisement, etc. This involvement in a dramatic production, advertisement, and or industrial video is intended for an audience, or studio audience.
The casting process involves a series of auditions before a casting panel, composed of individuals within a theatrical production such as theatrical producer, and theater director. However, within a given television production a casting panel can consist of a television producer, or within film production a casting panel could contain a film producer, film director, and/or choreographer. Usually, in nearly all areas of show business, a casting director is on this panel as well. In the early stages of this process performers often may present, or are presented with prepared audition pieces such as monologues, songs, choreography, scripts and or sides.
These audition pieces are usually video taped, typically in the form of screen tests and then attached with resumes, as well as head shots and or viewed online via websites such as IMDb, then shared with film producers, film directors and or studio executives. Later stages may involve groups of actors both union, (SAG-AFTRA) and non union depending on the size and scope of the production, attempting to read material from the work under consideration, paired off in various combinations of two, three or more. With each of the actor's overall motivational choices evaluated, the casting panel considers both the individual actor, and the chemistry created from either one of the combinations set forth within the read-through, such as boy meets girl, etc.
Within the production of a prestigious work under consideration for film or television, and depending on the difficulty in finding a lead or supporting actor for the role, such as with the casting of the biopic films Notorious, Straight Outta Compton and All Eyez on Me, casting calls may go out into the general public at large, this is referred to as a Cattle Call (typical for community theater), to professional and semi-professional local actors where a similar process is followed (for supporting roles in theater and film) or for specifically selected actors (for leading roles, especially in films).
Casting character breakdowns, not to be confused with script breakdowns, are often provided by production agents who submit their clients to casting, which provides a brief summary of character (age, gender, race or ethnicity, situations they may be involved in). A more robust version of this painstaking task can be made through the Breakdown Services, which was founded by former actor Gary Marsh over 40 years ago. This was due to the difficult logistics issues for agents to get their actors submitted for acting roles from major film studios and casting directors.
This casting breakdown service provides a complete character breakdown of various scripts and projects from production companies for film, television, modeling, commercials etc., to only agencies and managers who meet certain criteria.
These agents and managers are positioned all over the world, and subscribe to this service that literally has an entire suite of services for just about every aspect of the breakdown, for a monthly service subscription fee. This suite includes services such as Breakdown Express, which offer representatives, casting and those who subscribe, a quicker way to post projects themselves. Another more limited version of the breakdown service, also for a monthly subscription fee is called Actors Access where acting can subscribe to what is only made available to them, more like an entry level acting position, like under-five, or a bit part, a great tool for the actor whom is without an agent or manager.
An actor may go through several casting calls before receiving a part, and even though well known actors or actresses oftentimes still go through this very necessary process, some are privileged enough to have well known writers, screenwriters and or directors /producers pitch a project for their intent to be cast in a role. The well known actor or actress oftentimes negotiates producer credit as well as very lucrative monetary compensation.
Independent casting studios like Film Independent who hosts the annual Independent Spirit Awards and the Los Angeles Film Festival are often utilized for casting calls so that auditions can take place in one location, as well as possible affiliated various locations saving valuable time, energy and money.
Casting Services Members can reserve casting space at the Film Independent offices Monday through Friday, 10:15 am – 6:00 pm. In addition to casting rooms, services/amenities include a check-in desk, seating for actors, WiFi and project signage. studios and casting directors.— Film Independent, General Membership
For some major productions, the process of selecting actors for sometimes hundreds of speaking parts and roles, may often require a specialized staff. While the last word remains with the people in charge such as the director, producer, artistic departments and overall production team, a casting director or "CD" (and sometimes the casting associate) is in charge of most of the daily work involved in this process during pre-production. A casting director is sometimes assisted by a casting associate; productions with large numbers of extras may have their own extras casting director as well, however in all aspects of a film or television production's budget, they are all a part of the above-the-line, answering to the director as part of his or hers staff.
The "CD" remains as a liaison between director, actors and their agents/managers and the studio/network to get the characters in the script cast. Some casting directors build an impressive career working on numerous Hollywood productions such as Marion Dougherty, Mary Jo Slater, Mary Selway, Lynn Stalmaster, April Webster, Tammara Billik, Marci Liroff, Avy Kaufman, Mindy Marin, and Robi Reed.
At least in the early stages of casting and or extras casting such as with casting agency Central Casting, the process may be decentralized geographically, often in conjunction with actual shooting planned in different locations. Another reason may be tapping into each home market in the case of an international co-production. However, for the top leading roles whose presence is of enormous commercial importance, follow a different sort of protocol. During this time known as the "attachment phase" of a film, the casting director's job is to send out copies of the current script to agents for what is known as coverage. Coverage is when a script yet to be cast is read, summarized into a one-pager, and a brief set of character descriptions established. At this time, if an agency agrees to give coverage to a film, they will submit a list of ideas to the casting directors of actors available, capable, and in the price range of the film. Also, casting directors create their own idea lists and can "check avails" or call the talent's representation to see if they are available and interested in taking on potential projects. If an idea that is generated from a casting director and a subsequent avail check or from an agent's recommendation is "approved" by the director, producers, and financiers (or studio), the casting director sends out what is called an "Offer." The offer, usually contains a letter to the actor's representative explaining the role in question, a copy of the script, why the actor has been selected, the length of time commitment, the approximate start date of filming, the filming location, and the proposed salary offering. If the actor does not respond to the material or for whatever reason cannot accept the job, they respond to casting with what is called a "pass." If they accept the offer, the agent engages the casting director and a deal memo is sent from casting to the representative. It is at this time when negotiations between agency and production happen to finalize any deal points before the entertainment lawyers step in and draw up the attachment contracts. If this process happens very early on in the development of a movie but the official shoot dates and details are not yet known, a Letter of Intent or "LOI" is drafted, to indicate, if and when the project is "green lit" or begins active production, the actor is already hired to portray that particular role.
After the attachment phase is complete (which depends on many factors -- including but not limited to: financial backers, studio heads, availability of other above the line personnel), the physical auditions begin for all of the remaining roles. During this time, depending on the budget of the film, they could have what is called "pre-screens" where you audition only for a casting director (or associate) to see if the actor is right for the material. After pre-screens would be a "director session", during this time the actor comes in and auditions (usually with the same material) and now performs for the casting director and the film director. If there is a next step, it is usually a "callback" or producer session, where anyone who has decision making power is in the room for your audition. In television, this phase is referred to as a "screen test" and Network Executives would also be in attendance. Once talent are selected from the pool of available actors, the same booking process that happens in the attachment phase takes place for any featured talent except extras or background talent.
The resulting list of actors who were selected to play a character for a production, is called a cast list, which is incorporated into a production company's daily call sheet, and reflected in the projects title sequence especially with film and television.
Readers: This person reads all other character's lines opposite the actor who is currently auditioning. A good reader is someone who has acting skills, but who has no interest in booking a role through that casting director's office at that time. A reader will know how to give and take and play with other actors without ever outshining the auditioning actors.
Interns: Interns are more common to commercial casting offices which host as many as a dozen different casting directors holding different auditions per day. While some commercial casting offices hold permanent casting space, many rent out studios on a project to project basis. A key intern will work with many busy casting directors sorting mail, copying sides and transcribing them onto "cue cards" or large boards to be read off of as prompts in the casting room, help actors sign in, and keep the flow of talent going in and out of the casting room as smooth as possible.
Casting Assistants: This is the entry level position in the field of casting. These people go above and beyond the call of duty of your typical office assistant. They do everything from covering phones, to making copies, setting up audition (aka "session") equipment like lights, the camera, sound equipment, etc. They sometimes can be found in the office relaying audition appointments and sides to talent, checking talent avails, or in the casting room making sure the recording software is running smoothly so the Casting Director can focus on each actor's performance.
Casting Associates: Associates is the second chain of command in a casting office. Once a casting associate has worked for two years in the field of casting, they can apply for membership in Casting Society of America. Typically, the work under a Casting Director running pre-read sessions, prepping deal memos, and doing any calls to agents. Many associates begin to take on smaller scale projects so they can amass enough credits to move up in rank in CSA to a full-fledged Casting Director.
Casting Director: Their job is to know a lot about a lot of actors, so that they can advise and present to the director the best of the existing possibilities. Casting directors are highly influential and is usually on the project because the director trusts their judgements. They are also the ones who decides who the director does see. Good casting directors "discover" talent by carefully setting it up so that the director and producer will feel as if they've made the discovery of the new talented young actor. On the occasion when the director or producer does not respond to the talent presented, they must keep in mind that they aren't directing the production, the director is the one who's going to have to work with that actor-- therefore, it is casting's responsibility to delicately balance between showcasing the talent available to them and the director and producer's sensibilities, tastes, and expectations.
The significant organization of professional screen, television, reality, and theater casting in the US is the Casting Society of America (CSA), but membership is optional. Casting directors organized in 2005 and became members of a collective bargaining unit, the Hollywood Teamsters Local 399 and New York Teamsters Local 817.
The highest honor a casting director can receive is awarded by their peers in the Casting Society of America. Artios, comes from the Greek word meaning, "perfectly fitted." The Artios award excellence in casting for all genres of casting except commercials. The Artios are currently held mid-January annually with ceremonies in New York, Los Angeles, and (beginning in 2018) London. Since their incarnation in 1985, they were held in November but were moved in 2013-2014 season to align with the rest of the film and television industry's awards season. The Artios is awarded to those CSA members who receive primary screen (or program) credit for casting on the winning project. Location Casting Directors, Casting Executives and Department Heads who are CSA members and who receive credit on winning projects also receive an Artios Award. CSA Associates on those projects are recognized in the press and with a certificate.
The Emmy Awards has a category for casting directors. As of 2017, Junie Lowry-Johnson has won the most casting Emmys as an individual, all in the drama category. She has six awards for her work on NYPD Blue, Six Feet Under, True Blood and Homeland. The only shows to win casting Emmys three times were 30 Rock and Veep, both in the comedy category. In 2017, at the 69th Primetime Emmy Awards, the Academy of Television Arts & Sciences introduced the Primetime Emmy Award for Outstanding Casting for a Reality Program.