Abstract management is the process of accepting and preparing abstracts for presentation at an

academic conference An academic conference or scientific conference (also congress, symposium, workshop, or meeting) is an Convention (meeting), event for researchers (not necessarily academics) to present and discuss their scholarly work. Together with academic jou ...

. The process consists of either invited or proffered submissions of the abstract or summary of work. The abstract typically states the hypothesis, tools used in research or investigation, data collected, and a summary or interpretation of the data. The abstracts usually undergo

peer review Peer review is the evaluation of work by one or more people with similar competencies as the producers of the work (:wiktionary:peer#Etymology 2, peers). It functions as a form of self-regulation by qualified members of a profession within the ...

after which they are accepted or rejected by the conference chair or committee and then allocated to conference sessions. The abstracts may be presented as an oral talk or as an illustrated

poster A poster is a large sheet that is placed either on a public space to promote something or on a wall as decoration. Typically, posters include both typography, textual and graphic elements, although a poster may be either wholly graphical or w ...

during the event. Abstracts are often published before or after the event as

conference proceedings In academia and librarianship, conference proceedings are a collection of academic papers published in the context of an academic conference or workshop. Conference proceedings typically contain the contributions made by researchers at the confer ...

or in

academic journal An academic journal (or scholarly journal or scientific journal) is a periodical publication in which Scholarly method, scholarship relating to a particular academic discipline is published. They serve as permanent and transparent forums for the ...

s or online. In some cases submission of a full paper may be required before final acceptance is given. In some fields (e.g., computer science), most mainstream conferences and workshops ask for the submission of full papers (rather than just abstracts) and academic program committees peer review the full paper to a standard comparable to journal publication before accepting a paper for presentation at the conference and publishing it in an edited proceedings series. The abstract management process is closely tied to the need to provide continuing education to professionals, especially

continuing medical education Continuing medical education (CME) is continuing education (CE) that helps those in the medical field maintain competence and learn about new and developing areas of their field. These activities may take place as live events, written publications ...

. Many annual meetings hosted by specialty societies provide educational credit hours so that attendees may keep current in the field and maintain their professional certifications.

Software

Historically, abstract management was a time-consuming manual process requiring the handling of large amounts of paper and created a considerable administrative workload.SSRN-The Academic Review Process: How Can We Make it More Efficient? by Ofer Azar
/ref> An increasing number of organizations now use web-based abstract management software to streamline and automate the process. The work is sometimes outsourced to dedicated conference departments at major publishers and professional conference organisers. A conference management system is web-based software that supports the organization of conferences especially

scientific conference An academic conference or scientific conference (also congress, symposium, workshop, or meeting) is an event for researchers (not necessarily academics) to present and discuss their scholarly work. Together with academic or scientific journals a ...

s. It helps the program chair(s), the conference organizers, the authors and the reviewers in their respective activities. A conference management system can be regarded as a domain-specific

content management system A content management system (CMS) is computer software used to manage the creation and modification of digital content ( content management).''Managing Enterprise Content: A Unified Content Strategy''. Ann Rockley, Pamela Kostur, Steve Manning. New ...

. Similar systems are used today by editors of

scientific journal In academic publishing, a scientific journal is a periodical publication designed to further the progress of science by disseminating new research findings to the scientific community. These journals serve as a platform for researchers, schola ...

Leading Solutions

Several commercial and open-source abstract management systems are commonly used by academic institutions, professional associations, and event organisers: * Ex Ordo – A platform designed for academic conferences, offering abstract submission, peer review, registration and delegate management features. It is known for its intuitive interface and is used by organisations such as the IEEE and AC

* EasyChair – Widely used in computer science and related fields, EasyChair provides a free basic tier and supports submission, review, and programme building functionalities

* Oxford Abstracts – Offers a comprehensive suite of tools including abstract management, reviewing, scheduling, and virtual conference support. It is used globally by universities

* ConfTool – A configurable software package suitable for academic events of all sizes, offering both a standard edition for smaller events and a professional edition for larger conferences

* Indico – Developed by CERN, Indico is an open-source event management system with integrated abstract submission and reviewing features, often used by scientific organisations

* Dryfta – A modern platform supporting abstract submission, review, registration, and attendee engagement, used by universities and non-profits

* OpenConf – A peer-review management system that is often used for engineering and scientific conferences. It offers customisable workflow and multilingual support

* ScholarOne Abstracts – A product from Clarivate, used by high-profile journals and societies, known for integration with Web of Science and other scholarly tool

These systems vary in pricing models, technical complexity, and feature sets, catering to a wide range of conference needs.

References

{{DEFAULTSORT:Abstract Management Academic publishing Academic conferences ru:Система управления конференцией