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Public consultation (Commonwealth countries and European Union), public comment (US), or simply consultation, is a regulatory process by which the public's input on matters affecting them is sought. Its main goals are in improving the efficiency, transparencyBackground Document on Public Consultation
(from the
OECD The Organisation for Economic Co-operation and Development (OECD; french: Organisation de coopération et de développement économiques, ''OCDE'') is an intergovernmental organisation with 38 member countries, founded in 1961 to stimulate ...
Code, 10-Mar-2006)
and public involvement in large-scale projects or laws and policies. It usually involves ''notification'' (to publicise the matter to be consulted on), ''consultation'' (a two-way flow of information and opinion exchange) as well as ''participation'' (involving interest groups in the drafting of policy or legislation). A frequently used tool for understanding different levels of community participation in consultation is known as
Arnstein's ladder Citizen Participation or Public Participation in social science refers to different mechanisms for the public to express opinions—and ideally exert influence—regarding political, economic, management or other social decisions. Participato ...
, although some academics contest that Arnstein's ladder is contextually specific and was not intended to be a universal tool. Ineffective consultations are considered to be cosmetic consultations that were done due to obligation or show and not true participatory decision making. Public comment (or "'' vox populi''") is a public meeting of government bodies which set aside time for public comments, usually upon documents. Such documents may either be reports such as Draft Environmental Impact Reports (DEIR's) or new regulations. There is typically a notice which is posted on the web and mailed to lists of interested parties known to the government agencies. If there is to be a change of regulations, there will be a formal
notice of proposed rulemaking A Notice of Proposed Rulemaking (NPRM) is a public notice that is issued by law when an independent agency of the US government wishes to add, remove, or change a rule or regulation as part of the rulemaking process. The notice is an importan ...
. The basis for public comment is found in general political theory of constitutional democracy as originated during and after
the Enlightenment The Age of Enlightenment or the Enlightenment; german: Aufklärung, "Enlightenment"; it, L'Illuminismo, "Enlightenment"; pl, Oświecenie, "Enlightenment"; pt, Iluminismo, "Enlightenment"; es, La Ilustración, "Enlightenment" was an intel ...
, particularly by Rousseau. This basis was elaborated in the
American Revolution The American Revolution was an ideological and political revolution that occurred in British America between 1765 and 1791. The Americans in the Thirteen Colonies formed independent states that defeated the British in the American Revolu ...
, and various thinkers such as
Benjamin Franklin Benjamin Franklin ( April 17, 1790) was an American polymath who was active as a writer, scientist, inventor An invention is a unique or novel device, method, composition, idea or process. An invention may be an improvement upon a m ...
,
Thomas Jefferson Thomas Jefferson (April 13, 1743 – July 4, 1826) was an American statesman, diplomat, lawyer, architect, philosopher, and Founding Father who served as the third president of the United States from 1801 to 1809. He was previously the nati ...
and
Thomas Paine Thomas Paine (born Thomas Pain; – In the contemporary record as noted by Conway, Paine's birth date is given as January 29, 1736–37. Common practice was to use a dash or a slash to separate the old-style year from the new-style year. In th ...
are associated with the rejection of tyrannical, closed government decision making in favor of open government. The tradition of the New England Town Hall is believed to be rooted in this early American movement, and the distillation of formal public comment in official proceedings in the United States is a direct application of this format in the workings of public administration itself.


Consultations around the world

Public consultations are typically held in
Commonwealth A commonwealth is a traditional English term for a political community founded for the common good. Historically, it has been synonymous with " republic". The noun "commonwealth", meaning "public welfare, general good or advantage", dates from th ...
countries such as the United Kingdom, Canada, New Zealand or Australia, though most
democratic Democrat, Democrats, or Democratic may refer to: Politics *A proponent of democracy, or democratic government; a form of government involving rule by the people. *A member of a Democratic Party: **Democratic Party (United States) (D) **Democratic ...
countries have similar systems. In the United States, for example, this process is called "public notice and comment" (see Rulemaking). Some organisations such as the
OECD The Organisation for Economic Co-operation and Development (OECD; french: Organisation de coopération et de développement économiques, ''OCDE'') is an intergovernmental organisation with 38 member countries, founded in 1961 to stimulate ...
also use such processes. In Canada, the word "consultation" has a special meaning among some First Nations Groups: "it is the duty of the Crown and third parties to consult with First Nations who have asserted, but not proved, aboriginal rights or title." There is great variation of public consultations. In some countries there is a list of all consultations, or consultations are mentioned in normal news feed. Depending on the country there can be national or regional public consultations.


The two types of public comment

Public comment embedded in actual meetings is typical of meetings convened by legislative or executive bodies; judicial units do not have public comment, but rather testimony from witnesses and procedural statements from attorneys. Public units such as city councils or county legislative bodies are typical examples of legislative public comment hearing bodies. Note that comments may be written, oral, or electronic. There are two types of comment periods. One is when comment goes to a specific agenda item. Secondly there is a class of public comment which pertains to items which are not on the agenda for that day. However, it is necessary that comments be restricted to matters within the jurisdiction of the government body. This latter requirement is seldom enforced except in those unusual cases in which commentators have set themselves at odds with policy makers and have been designated as a nuisance. In such cases, there are usually more explicit reasons given for restricting the rights of such speakers, however most undesirable comments tend to be outside the scope of legislative jurisdiction. The above distinction between agenda-item public comment and what is called "general public comment" pertains both to legislative type bodies as well as executive agencies. These are typically commissions, committees or boards. There are typically public comment periods during meetings of agencies such as city councils, county boards, and agencies which are concerned with matters such as water quality, fish and game, sewer runoff management and transportation. Time limits frequently range from one to five minutes for unscheduled presentations. It is not typical to require that the person commenting be a resident, a registered voter, a qualified elector, or even a citizen, simply that they be present and able to speak. A whole different class of public comment is requested by agencies which are seeking input on draft policy documents such as environmental impact reports which provide information which may be used in policy determinations by their own agency and other agencies at various levels of government. Typically there is a notice of completion of the draft which is posted in the newspaper, on the web, and is mailed to known interested parties who may be designated as "stakeholders" or simply "interested parties". A public comment period is established and comments which are received by the cutoff date become part of the official public record. In some cases, there is a statutory mandate that those comments be replied to or incorporated in some fashion into the Final document.


Oral public comment at public meetings

Comments provided at public meetings may be oral or written and not infrequently utilize audio visual aids such as thumbdrives, CD's or overhead projectors (transparencies or opaque material). They may include video clips. A laser pointer, such as used by professional presenters, is useful but seldom utilized except by scheduled presenters on preset agendas, who are often credentialed professionals hired by the government agency to produce reports or provide consultation. Public comment in some cases includes remarks from experts or public officials with some role in the issue at stake, but at a different time or level of process. Typically these kinds of comments may be ad hoc, not solicited by the governing agency which is conducting the hearing. There may be informal expectation that such a party may comment, but if it is an interested agency then there will be prior notification and a larger chunk of time may be allowed to such presenters. Surprisingly, however, these knowledgeable high level speakers, including office holders, often are limited to the same time constriction and queing requirements as all other public commentors. They simply wait in line, their name is called when their speaker slip happens to come to the top of the pile, and they are subject to being cut off after their two minutes or three minutes are up. This equalization between expert and lay commentator is an example of social leveling which occurs in democratic process and which is often harshly criticized by elitist theorists such as Machiavellians, fascists, communist technocrats and other conservative social thinkers. Persons preparing public comment often think about and express the value of the constitutional protection and a certain level of gratitude for the opportunity to speak. Such expressions are considered good etiquette the first few times a speaker presents to a board, and it is also common to state one's background, credentials, or interest. Persons who speak frequently to a particular agency become better known and typically refrain from repeating such formalities to excess, and may go directly into their substantive testimony.


Variation of official attitude toward public meeting comment

In constitutional democracies which permit public comment, meeting facilitators can be relaxed, friendly and informal, allowing for errors on the part of public speakers such as exceeding allowable time. In some cases they are strict in enforcement of rules and may make somewhat hostile remarks to speakers. This attitude may be a result of prior episodes in which public commenters may have expressed accusations or hostility to seated officials. Frequently, such remarks result in warnings and may escalate to the point that the meeting chair may not recognize the public speaker and refuse to allow access to the microphone. Less frequently, speakers who are out of order are ordered to leave, escorted out of the building, or, rarely, placed under arrest for trespass or other charges. However, most government agencies in the United States are reluctant to resort to such measures, which may be viewed as restricting free speech protection of the US and various state constitutions. They may also result in litigation and in some cases do. For instance, Robert Norse filed suit against the City of Santa Cruz, California when he made a Nazi-style straight arm salute to the Santa Cruz City Council as a protest for council not permitting one additional public speaker who had not put in a speaker's slip and would have exceeded the amount of time allowed for public comment. The suit, typical of a possible consequence of not permitting public comment, is based upon Title 42 Section 1983 of the US Code, and alleges that city council violated his First Amendment right to free speech by having him arrested for refusing to leave as ordered in response to his gesture. Some states and regions may differ widely in their policies and procedures with regard to public comment, ranging from the extremes of anarchist collectives in twentieth century Spain, in which many routine decisions were made by workers' councils, to dictatorships in which making a comment on the performance of government officials can be proscribed by law as tantamount to slander or provoking insurrection. In such systems, even the very idea of exposure to risk of prosecution deters the flow of information needed for the system's self rationalization process, resulting in stifled innovation, accumulated inefficiencies, decline of group morale and trust levels, with eventual system collapse. Liberalized systems also typically proscribe slander, fabrications and personal attacks, however defined, and public commenters are discouraged from engaging in back and forth discussion with board or committee members. Comments which are directed from the floor towards persons who have the floor are generally classified as heckling.


Public comment in authoritarian systems

Authoritarian systems generally tend to take a dim view of public comment. In the writings of
Benito Mussolini Benito Amilcare Andrea Mussolini (; 29 July 188328 April 1945) was an Italian politician and journalist who founded and led the National Fascist Party. He was Prime Minister of Italy from the March on Rome in 1922 until his deposition in ...
, he expressed the view that fascism offers "free" speech, but only to persons who were "qualified" to have an opinion. Similarly, in the historical development of Nazism, public commentators at official NSDAP rallies were not infrequently beaten by the mob, or, if there were large numbers supporting the adverse commentator, brawls broke out. today's People's Republic of China, public comment on government policy is considered inappropriate, and may result in long prison terms for persons such as Wei Jingsheng.


Public comment as an aid to editing of government publications

As indicated above, there is a separate and distinct form of public comment, in the US, does not occur at meetings but is solicited in written or electronic form prior to a set deadline. This type of comment may pertain to an intended action, such as permit issuance, or the classification of a particular species of plant or animal as endangered. Other instances occur with regard to publication of draft environmental impact reports, which comments are then answered and may be reflected in subsequent revisions to the document. These public comments are often posted on the web in advance of the deadline, which provides commentators with an opportunity to view the remarks of others before committing themselves in writing. This type of comment process may be mandated in legislation or in regulations enforcing statutes such as the National Environmental Policy Act (NEPA) or the California Environmental Quality Act (CEQA). Triggering events may include development proposals, mandated master plan updates or discovery of an endangered species. The
National Institutes of Health The National Institutes of Health, commonly referred to as NIH (with each letter pronounced individually), is the primary agency of the United States government The federal government of the United States (U.S. federal government or U ...
requested and received a large volume of public comment pertaining to its own openness, an analysis of which is posted on their website. A government portal which may be useful allows review of comments and opportunity for making comment and can be searched by keyword. The keyword search crosses different government agencies and has drop-downs permitting a boolean exclusion algorithm narrowing the focus between alternative choices such as documents, rules, notice of proposed rule changes, etcetera.


See also

* Participation (decision making) * Stakeholder theory *
Notice of proposed rulemaking A Notice of Proposed Rulemaking (NPRM) is a public notice that is issued by law when an independent agency of the US government wishes to add, remove, or change a rule or regulation as part of the rulemaking process. The notice is an importan ...
in the
United States The United States of America (U.S.A. or USA), commonly known as the United States (U.S. or US) or America, is a country primarily located in North America. It consists of 50 U.S. state, states, a Washington, D.C., federal district, five ma ...
context *
Constitution A constitution is the aggregate of fundamental principles or established precedents that constitute the legal basis of a polity, organisation or other type of entity and commonly determine how that entity is to be governed. When these princip ...
** Constitutional democracy * Freedom * Freedom of speech * Freedom of speech by country * Heckler's veto * List of public policy topics by country *
Political correctness ''Political correctness'' (adjectivally: ''politically correct''; commonly abbreviated ''PC'') is a term used to describe language, policies, or measures that are intended to avoid offense or disadvantage to members of particular groups in socie ...
* Symbolic speech * Mandate (politics) *
Public Policy Public policy is an institutionalized proposal or a decided set of elements like laws, regulations, guidelines, and actions to solve or address relevant and real-world problems, guided by a conception and often implemented by programs. Public ...


References


External links

Australian consultations
Australian Government, Public ConsultationsNew South Wales, Public consultations

The State of Queensland, Department of Communities, Issues for consultationTasmania OnlineState Government of Victoria
Canadian consultations
Consulting With CanadiansGovernment of Alberta, consultations Gouvernement du Québec, Public ConsultationsGovernment of Saskatchewan
New Zealand consultations
New Zealand Government, Have your say
United Kingdom consultations
UK government consultationsNorthern Ireland Government consultationsScottish Government consultationsWelsh Government consultations
USA / Federal level
Regulations.gov

Petitions
( We the People) at the
White House The White House is the official residence and workplace of the president of the United States. It is located at 1600 Pennsylvania Avenue Northwest, Washington, D.C., NW in Washington, D.C., and has been the residence of every U.S. preside ...

RegInfo.gov
at the
General Services Administration The General Services Administration (GSA) is an independent agency of the United States government established in 1949 to help manage and support the basic functioning of federal agencies. GSA supplies products and communications for U.S. gove ...

Regulations.gov – federal government inter-agency site for finding public comment openings

PublicConsultation.org – Program for Public Consultation at the University of Maryland
European Commission / European Union level
Description of Consultation Process

Open Consultations
{{col-end Commonwealth / Other
Aggregator of consultations from Australia, Ireland, UK, New Zealand, and European Union bodies

Kauses.org – non-profit site for posting or finding public comment documents
Public policy Polling