Mark Forster (b. 24 November 1943) is a British author best known for three books on
time management
Time management is the process of planning and exercising conscious control of time spent on specific activities, especially to increase effectiveness, efficiency, and productivity. It involves of various demands upon a person relating to Employme ...
and productivity. A business coach until he retired on 24 November 2008, in the past he has also worked for the British Army, Ministry of Defence and the Church of England.
His biggest selling book to date is "Do It Tomorrow and Other Secrets of Time Management," which challenges some traditional practices in time management with four simple tasks and seven principles.
The four tasks of his "quick start guide" are:
# to assemble all delayed work into "backlog folders" where it cannot be seen,
# collect all new work into related "batches" for the following day,
# write down ALL things too urgent to wait until tomorrow before doing them, and then
# start each day catching up on backlogged work.
The seven principles are:
# to have a clear vision,
# do one thing at a time,
# do small amounts of work often,
# define realistic limits using...
# "closed lists" of finite tasks that are not added to,
# reduction of interruptions, and
# clarifying solid commitments as opposed to vague "interests."
Together, these form the foundation for what is the "do it tomorrow" (DIT) time management system.
Forster compares
time management
Time management is the process of planning and exercising conscious control of time spent on specific activities, especially to increase effectiveness, efficiency, and productivity. It involves of various demands upon a person relating to Employme ...
choices to those made when ordering from a
menu
In a restaurant, the menu is a list of food and beverages offered to customers and the prices. A menu may be à la carte – which presents a list of options from which customers choose – or table d'hôte, in which case a pre-established seque ...
in a restaurant. There is only a finite amount of food one can eat and a finite amount of time in a day, so each choice has a logical
opportunity cost
In microeconomic theory, the opportunity cost of a particular activity is the value or benefit given up by engaging in that activity, relative to engaging in an alternative activity. More effective it means if you chose one activity (for example ...
. The amount of work accomplished is a combination of creativity and efficiency, and can only be increased by (A) improving efficiency, (B) reducing the total number of tasks, or (C) increasing available time. Prioritized
task list
Time management is the process of planning and exercising conscious control of time spent on specific activities, especially to increase effectiveness, efficiency, and productivity. It involves of various demands upon a person relating to work, ...
s only postpone problems of efficiency, which Forster asserts are the major factor in time management. By reducing "busy work," more time is made available for "real work" but many workers have an unrealistic sense of how much is possible. Improved efficiency alone cannot solve fundamental problems of
work-life balance. Forster asserts that "goals are as much about what we are ''not'' going to do as they are about what we are going to do." Proper attention to minor tasks prevents emergencies. Same-day or next-day responses are perfectly adequate in many cases, and judicious use of "closed lists" increases
efficiency
Efficiency is the often measurable ability to avoid wasting materials, energy, efforts, money, and time in doing something or in producing a desired result. In a more general sense, it is the ability to do things well, successfully, and without ...
, regardless of the order in which finite tasks are completed.
Strategic
Strategy (from Greek στρατηγία ''stratēgia'', "art of troop leader; office of general, command, generalship") is a general plan to achieve one or more long-term or overall goals under conditions of uncertainty. In the sense of the "art ...
use of delay and closed lists is what Forster calls "the mañana principle." Incoming tasks are thus "scheduled forward."
Important, non-routine projects are identified as the "current initiative" for some action each and every day. Backlogs may be a current initiative until completed, but the goal is to take breaks and complete a full day's tasks each day with efficient focus.
Since late 2008, Mark has developed several variations of a new time management system called AutoFocus. The system instructs the individual to simply write tasks sequentially in a notebook, and then follow mechanical rules to go through the list choosing tasks to work on. The process is designed to promote intuitive decision making and evaluation of what tasks to work on.
Forster suggests overcoming resistance to a particular task by tricking the reactive brain into doing the take by using the formulation, “I’ll just ...” For example, “I’m not really going to work on the project, I’ll just get out the folder.”
Forster's ''Final Version'' method combines the process of prioritizing with the process of motivating. This system aims to balance work on what is important with what you would like to work on.
Books
Notes
External links
Mark Forster's website
{{DEFAULTSORT:Forster, Mark
Living people
Place of birth missing (living people)
British self-help writers
1943 births