A ledger is a book or collection of accounts in which account
transactions are recorded. Each account has an opening or carry-forward
balance
Balance or balancing may refer to:
Common meanings
* Balance (ability) in biomechanics
* Balance (accounting)
* Balance or weighing scale
* Balance as in equality or equilibrium
Arts and entertainment Film
* ''Balance'' (1983 film), a Bulgaria ...
, and would record each transaction as either a
debit or credit in separate columns, and the ending or closing balance.
Overview
The ledger is a permanent summary of all amounts entered in supporting
journals which list individual
transactions by date. Every transaction flows from a journal, to one or more ledgers. A company's
financial statement
Financial statements (or financial reports) are formal records of the financial activities and position of a business, person, or other entity.
Relevant financial information is presented in a structured manner and in a form which is easy to un ...
s are generated from summary totals in the ledgers.
Ledgers include:
*
Sales ledger, records
accounts receivable. This ledger consists of the financial transactions made by customers to the company.
*
Purchase ledger records money spent for purchasing by the company.
*
General ledger representing the five main account types:
assets
In financial accounting, an asset is any resource owned or controlled by a business or an economic entity. It is anything (tangible or intangible) that can be used to produce positive economic value. Assets represent value of ownership that can ...
,
liabilities,
income
Income is the consumption and saving opportunity gained by an entity within a specified timeframe, which is generally expressed in monetary terms. Income is difficult to define conceptually and the definition may be different across fields. Fo ...
,
expenses
An expense is an item requiring an outflow of money, or any form of fortune in general, to another person or group as payment for an item, service, or other category of costs. For a tenant, rent is an expense. For students or parents, tuition is a ...
, and
capital
Capital may refer to:
Common uses
* Capital city, a municipality of primary status
** List of national capital cities
* Capital letter, an upper-case letter Economics and social sciences
* Capital (economics), the durable produced goods used fo ...
.
For every
debit
Debits and credits in double-entry bookkeeping are entries made in account ledgers to record changes in value resulting from business transactions. A debit entry in an account represents a transfer of value ''to'' that account, and a credit e ...
recorded in a ledger, there must be a corresponding
credit
Credit (from Latin verb ''credit'', meaning "one believes") is the trust which allows one party to provide money or resources to another party wherein the second party does not reimburse the first party immediately (thereby generating a debt) ...
, so that the debits equal the credits in the grand totals.
Types on the basis of purpose
The three types of ledgers are the general, debtors, and creditors.
The
general ledger accumulates information from journals. Each month all journals are totaled and posted to the General Ledger. The purpose of the General Ledger is therefore to organize and summarize the individual transactions listed in all the journals. The Debtors Ledger accumulates information from the sales journal. The purpose of the Debtors Ledger is to provide knowledge about which customers owe money to the business, and how much. The Creditors Ledger accumulates information from the purchases journal. The purpose of the Creditors Ledger is to provide knowledge about which suppliers the business owes money to, and how much.
Etymology
The term ''ledger'' stems from the English dialect forms ''liggen'' or ''leggen'', meaning "to lie or lay" (Dutch: ''liggen'' or ''leggen'', German: ''liegen'' or ''legen''); in sense it is adapted from the Dutch substantive ''legger'', properly "a book lying or remaining regularly in one place". Originally, a ledger was a large volume of
scripture
Religious texts, including scripture, are texts which various religions consider to be of central importance to their religious tradition. They differ from literature by being a compilation or discussion of beliefs, mythologies, ritual pra ...
or service book kept in one place in church and openly accessible. According to
Charles Wriothesley's ''
Chronicle
A chronicle ( la, chronica, from Greek ''chroniká'', from , ''chrónos'' – "time") is a historical account of events arranged in chronological order, as in a timeline. Typically, equal weight is given for historically important events and ...
'' (1538), "The curates should provide a booke of the bible in Englishe, of the largest volume, to be a ledger in the same church for the parishioners to read on."
In application of this original meaning the commercial usage of the term is for the "principal book of account" in a business house.
See also
*
Bookkeeping
Bookkeeping is the recording of financial transactions, and is part of the process of accounting in business and other organizations. It involves preparing source documents for all transactions, operations, and other events of a business. Tr ...
*
Debits and credits
*
Specialized journals
*
Final accounts
*
Distributed ledger
A distributed ledger (also called a shared ledger or distributed ledger technology or DLT) is the consensus of replicated, shared, and synchronized digital data that is geographically spread (distributed) across many sites, countries, or institutio ...
, sometimes called a shared ledger, is a consensus of replicated, shared, and synchronized
digital data
Digital data, in information theory and information systems, is information represented as a string of discrete symbols each of which can take on one of only a finite number of values from some alphabet, such as letters or digits. An exampl ...
geographically spread across multiple sites, countries, and/or institutions.
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Notes
References
*
Further reading
Business Owner's Toolkit: General Ledger from Wolters Kluwer
General Ledger Entriesfrom NetMBA Business Knowledge Center
Accounting journals and ledgers
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