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Knowledge transfer is the sharing or disseminating of knowledge and the providing of inputs to
problem solving Problem solving is the process of achieving a goal by overcoming obstacles, a frequent part of most activities. Problems in need of solutions range from simple personal tasks (e.g. how to turn on an appliance) to complex issues in business an ...
. In
organizational theory Organizational theory refers to the set of interrelated concepts that involve the sociological study of the structures and operations of formal social organizations. Organizational theory also attempts to explain how interrelated units of organiz ...
, knowledge transfer is the practical problem of transferring knowledge from one part of the organization to another. Like
knowledge management Knowledge management (KM) is the collection of methods relating to creating, sharing, using and managing the knowledge and information of an organization. It refers to a multidisciplinary approach to achieve organisational objectives by making ...
, knowledge transfer seeks to organize, create, capture or distribute knowledge and ensure its availability for future users. It is considered to be more than just a
communication Communication (from la, communicare, meaning "to share" or "to be in relation with") is usually defined as the transmission of information. The term may also refer to the message communicated through such transmissions or the field of inqu ...
problem. If it were merely that, then a
memorandum A memorandum ( : memoranda; abbr: memo; from the Latin ''memorandum'', "(that) which is to be remembered") is a written message that is typically used in a professional setting. Commonly abbreviated "memo," these messages are usually brief and ...
, an
e-mail Electronic mail (email or e-mail) is a method of exchanging messages ("mail") between people using electronic devices. Email was thus conceived as the electronic ( digital) version of, or counterpart to, mail, at a time when "mail" mean ...
or a meeting would accomplish the knowledge transfer. Knowledge transfer is more complex because: * knowledge resides in organizational members, tools, tasks, and their subnetworks and * much knowledge in organizations is tacit or hard to articulate. The subject has been taken up under the title of knowledge management since the 1990s. The term has also been applied to the transfer of knowledge at the international level. In business, knowledge transfer now has become a common topic in mergers and acquisitions. It focuses on transferring technological platform, market experience, managerial expertise, corporate culture, and other intellectual capital that can improve the companies' competence. Since technical skills and knowledge are very important assets for firms' competence in the global competition, unsuccessful knowledge transfer can have a negative impact on corporations and lead to the expensive and time-consuming M&A not creating values to the firms.


History

Knowledge transfer between humans is a practice that likely dates back to the "Great Leap Forward" in behavioral modernity about 80,000 years ago, with the origin of speech initiating as far back as 100,000 BCE. Many scholars agree that modern
human Humans (''Homo sapiens'') are the most abundant and widespread species of primate, characterized by bipedalism and exceptional cognitive skills due to a large and complex brain. This has enabled the development of advanced tools, culture, ...
behavior can be characterized by abstract thinking,
planning Planning is the process of thinking regarding the activities required to achieve a desired goal. Planning is based on foresight, the fundamental capacity for mental time travel. The evolution of forethought, the capacity to think ahead, is c ...
depth,
symbolic Symbolic may refer to: * Symbol, something that represents an idea, a process, or a physical entity Mathematics, logic, and computing * Symbolic computation, a scientific area concerned with computing with mathematical formulas * Symbolic dynamic ...
behavior (e.g., art, ornamentation),
music Music is generally defined as the The arts, art of arranging sound to create some combination of Musical form, form, harmony, melody, rhythm or otherwise Musical expression, expressive content. Exact definition of music, definitions of mu ...
and dance, exploitation of large
game A game is a structured form of play, usually undertaken for entertainment or fun, and sometimes used as an educational tool. Many games are also considered to be work (such as professional players of spectator sports or games) or art (su ...
, and blade technology, among others - "a set of traits that have come to be accepted as indicators of behavioral modernity" The evolution of knowledge transfer from this prehisotric period can arguably be broken up into two key developments: speech and symbols.


Speech

A distinction can be drawn between
speech Speech is a human vocal communication using language. Each language uses phonetic combinations of vowel and consonant sounds that form the sound of its words (that is, all English words sound different from all French words, even if they are th ...
and
language Language is a structured system of communication. The structure of a language is its grammar and the free components are its vocabulary. Languages are the primary means by which humans communicate, and may be conveyed through a variety of ...
. Language is not necessarily spoken: it might alternatively be written or signed. Speech is among a number of different methods of encoding and transmitting linguistic information, albeit arguably the most natural one. Language users have high-level
reference Reference is a relationship between objects in which one object designates, or acts as a means by which to connect to or link to, another object. The first object in this relation is said to ''refer to'' the second object. It is called a '' name'' ...
(or
deixis In linguistics, deixis (, ) is the use of general words and phrases to refer to a specific time, place, or person in context, e.g., the words ''tomorrow'', ''there'', and ''they''. Words are deictic if their semantic meaning is fixed but their d ...
), the ability to refer to things or states of being that are not in the immediate realm of the speaker. This ability is often related to theory of mind, or an awareness of the other as a being like the self with individual wants and intentions. Langugage may initially have been a cognitive development, with its "externalisation" to serving communicative purposes occurring later in human evolution. According to one such school of thought, the key feature distinguishing human language is
recursion Recursion (adjective: ''recursive'') occurs when a thing is defined in terms of itself or of its type. Recursion is used in a variety of disciplines ranging from linguistics to logic. The most common application of recursion is in mathematic ...
, (in this context, the iterative embedding of phrases within phrases). Other scholars—notably Daniel Everett—deny that recursion is universal, citing certain languages (e.g. Pirahã) which allegedly lack this feature.


Symbols

The oldest known cave painting is located within
Chauvet Cave The Chauvet-Pont-d'Arc Cave (french: Grotte Chauvet-Pont d'Arc, ) in the Ardèche department of southeastern France is a cave that contains some of the best-preserved figurative cave paintings in the world, as well as other evidence of Upper Pal ...
, dated to around 30,000 BC. These paintings contained increasing amounts of information: people may have created the first calendar as far back as 15,000 years ago. The connection between drawing and writing is further shown by
linguistics Linguistics is the scientific study of human language. It is called a scientific study because it entails a comprehensive, systematic, objective, and precise analysis of all aspects of language, particularly its nature and structure. Lingu ...
: in Ancient Egypt and
Ancient Greece Ancient Greece ( el, Ἑλλάς, Hellás) was a northeastern Mediterranean civilization, existing from the Greek Dark Ages of the 12th–9th centuries BC to the end of classical antiquity ( AD 600), that comprised a loose collection of cult ...
the concepts and words of drawing and writing were the same (Egyptian: 's-sh', Greek: 'graphein').


Modern knowledge transfer

Argote & Ingram (2000) define knowledge transfer as "the process through which one unit (e.g., group, department, or division) is affected by the experience of another" (p. 151). They further point out the transfer of organizational knowledge (i.e., routine or best practices) can be observed through changes in the knowledge or performance of recipient units. Even though the benefits of knowledge transfer are well known, the effectiveness of the process varies considerably. The transfer of organizational knowledge, such as best practices, can be quite difficult to achieve. Szulanski's doctoral dissertation ("Exploring internal stickiness: Impediments to the transfer of best practice within the firm") proposed that knowledge transfer within a firm is inhibited by factors other than a lack of incentive. How well knowledge about best practices remains broadly accessible within a firm depends upon the nature of that knowledge, from where (or whom) it comes, who gets it, and the organizational context within which any transfer occurs. "Stickiness" is a metaphor that comes from the difficulty of circulating fluid around an oil refinery (including effects of the fluid's native viscosity). It is worth noting that his analysis does not apply to scientific theories, where a different set of dynamics and rewards apply. Three related concepts are "knowledge utilization", "research utilization" and "implementation", which are used in the health sciences to describe the process of bringing a new idea, practice or technology into consistent and appropriate use in a clinical setting. The study of knowledge utilization/implementation (KU/I) is a direct outgrowth of the movement toward
evidence-based medicine Evidence-based medicine (EBM) is "the conscientious, explicit and judicious use of current best evidence in making decisions about the care of individual patients". The aim of EBM is to integrate the experience of the clinician, the values of t ...
and research concluding that health care practices with demonstrated efficacy are not consistently used in practice settings. Knowledge transfer within organisations and between nations also raises ethical considerations particularly where there is an imbalance in power relationships (e.g. employer and employee) or in the levels of relative need for knowledge resources (such as developed and developing worlds). Knowledge transfer includes, but encompasses more than,
technology transfer Technology transfer (TT), also called transfer of technology (TOT), is the process of transferring (disseminating) technology from the person or organization that owns or holds it to another person or organization, in an attempt to transform invent ...
.


Knowledge transfer mechanisms

Two kinds of knowledge transfer mechanisms have been noticed in practice:
Personalization Personalization (broadly known as customization) consists of tailoring a service or a product to accommodate specific individuals, sometimes tied to groups or segments of individuals. A wide variety of organizations use personalization to improv ...
and Codification. Personalization refers to the one-to-one transfer of nowledgebetween two entities in person. A very good example of this is the act of teaching a person how to ride a bicycle. On the other hand, codification refers to the act of converting knowledge into knowledge artifacts such as documents, images and videos that are consumed by the knowledge recipients asynchronously. Codification can also be described as a process of defining an idea into an object. Personalized knowledge transfer results in better assimilation of knowledge by the recipient when knowledge tacitness is higher and/or when information content in a knowledge object is high. On the other hand, codification is driven by the need to transfer knowledge to large number of people and results in better knowledge reuse.
Entropy Entropy is a scientific concept, as well as a measurable physical property, that is most commonly associated with a state of disorder, randomness, or uncertainty. The term and the concept are used in diverse fields, from classical thermodyna ...
of the knowledge objects can provide a measure of their information content or tacitness. Argote & Ingram (2000) argue, that embedding knowledge in technology has been proved to be an effective way of transferring knowledge.


Subtypes of knowledge transfer

Based on the number of sources and recipients, all types of knowledge transfer can be reduced to 3 subtypes, namely: linear, divergent, and convergent. Linear Knowledge Transfer occurs when there is one source and one recipient ( e.g. when one person explains a specific topic to someone else). Divergent Knowledge Transfer occurs when there is one source and multiple recipients (e.g. when a team leader outlines specific tasks for the team). Convergent Knowledge Transfer occurs when one recipient acquires information from different sources. A typical example of  Convergent Knowledge Transfer is when a patient receives information about a condition from several doctors.  Convergent Knowledge Transfer is especially efficient in producing in-depth knowledge of a specific topic.


Between public and private domains

With the move of advanced economies from a resource-based to a knowledge-based production, many national governments have increasingly recognized "
knowledge Knowledge can be defined as awareness of facts or as practical skills, and may also refer to familiarity with objects or situations. Knowledge of facts, also called propositional knowledge, is often defined as true belief that is disti ...
" and "
innovation Innovation is the practical implementation of ideas that result in the introduction of new goods or service (economics), services or improvement in offering goods or services. ISO TC 279 in the standard ISO 56000:2020 defines innovation as "a ...
" as significant driving forces of economic growth,
social development Social development can refer to: * Psychosocial development * Social change * Social development theory * Social Development (journal) * Social emotional development * Social progress or social regress The word decadence, which at first meant ...
, and job creation. In this context the promotion of 'knowledge transfer' has increasingly become a subject of
public In public relations and communication science, publics are groups of individual people, and the public (a.k.a. the general public) is the totality of such groupings. This is a different concept to the sociological concept of the ''Öffentlichk ...
and
economic policy The economy of governments covers the systems for setting levels of taxation, government budgets, the money supply and interest rates as well as the labour market, national ownership, and many other areas of government interventions into the e ...
. However, the long list of changing global, national and regional government programmes indicates the tension between the need to conduct 'free' research – that is motivated by interest and by private sector 'short term' objectives – and research for public interests and general common good. The underlying assumption that there is a potential for increased collaboration between industry and universities is also underlined in much of the current innovation literature. In particular the Open Innovation approach to developing business value is explicitly based on an assumption that Universities are a "vital source for accessing external ideas". Moreover, Universities have been deemed to be "the great, largely unknown, and certainly underexploited, resource contributing to the creation of wealth and economic competitiveness." Universities and other public sector research organisations (PSROs) have accumulated much practical experience over the years in the transfer of knowledge ''across'' the divide between the domains of publicly produced knowledge and the private exploitation of it. Many colleges and PSROs have developed processes and policies to discover, protect and exploit intellectual property (IP) rights, and to ensure that IP is successfully transferred to private corporations, or vested in new companies formed for the purposes of exploitation. Routes to commercialization of IP produced by PSROs and colleges include licensing, joint venture, new company formation and royalty-based assignments. Organisations such as AUTM in the US, the Institute of Knowledge Transfer in the UK
SNITTS
in Sweden and the Association of European Science and Technology Transfer Professionals in Europe have provided a conduit for knowledge transfer professionals across the public and private sectors to identify best practice and develop effective tools and techniques for the management of PSRO/college produced IP. On-line
Communities of Practice A community of practice (CoP) is a group of people who "share a concern or a passion for something they do and learn how to do it better as they interact regularly". The concept was first proposed by cognitive anthropologist Jean Lave and educati ...
for knowledge transfer practitioners are also emerging to facilitate connectivity (such a
The Global Innovation Network
and the knowledge Pool). Business-University Collaboration was the subject of the
Lambert Review The Lambert Review of Business-University Collaboration was a report by Richard Lambert published by Her Majesty's Treasury in the United Kingdom in 2003, which made "a series of recommendations aimed at smoothing out the path between Britain’s ...
in the UK in 2003. Neuro-education seeks to improve quality of didactic methods and reduce the so called ''research practice gap''.


In the knowledge economy

With the production factors of the
knowledge economy The knowledge economy (or the knowledge-based economy) is an economic system in which the production of goods and services is based principally on knowledge-intensive activities that contribute to advancement in technical and scientific inn ...
having broadly reshaped and supplanted those of prior economic models, researchers have characterized the management and processing of organizational knowledge as vital to organizational success, with knowledge transfer in particular playing a key role in the practice of technology sharing, personnel transfers, and strategic integration. Knowledge transfer can also be achieved through investment programme, both intentionally and unintentionally in the form of skills,
technology Technology is the application of knowledge to reach practical goals in a specifiable and reproducible way. The word ''technology'' may also mean the product of such an endeavor. The use of technology is widely prevalent in medicine, scie ...
, and ‘ tacit knowledge’ including
management Management (or managing) is the administration of an organization, whether it is a business, a nonprofit organization, or a government body. It is the art and science of managing resources of the business. Management includes the activities ...
and organisational practices. For example, foreign investment in African countries have shown to provide some knowledge transfer.


In landscape ecology

By knowledge transfer in landscape ecology, means a group of activities that increase the understanding of landscape ecology with the goal of encouraging application of this knowledge. Five factors will influence knowledge transfer from the view of forest landscape ecology: the generation of research capacity, the potential for application, the users of the knowledge, the infrastructure capacity, and the process by which knowledge is transferred (Turner, 2006).


Types of knowledge

Knowledge is a dominant feature in our
post-industrial society In sociology, the post-industrial society is the stage of society's development when the service sector generates more wealth than the manufacturing sector of the economy. The term was originated by Alain Touraine and is closely related to sim ...
, and knowledge workers are important in many enterprises.
Blackler Blackler is a surname shared by several notable people: * Phyl Blackler, Phyllis Blackler (1919–1975), a New Zealand cricketer *Richard John Blackler (died 1919), founder of Blacklers department store in Liverpool, England * Stuart Blackler, Stu ...
expands on a categorization of knowledge types that were suggested by Collins (1993): * Embrained knowledge is that which is dependent on conceptual skills and cognitive abilities. We could consider this to be practical, high-level knowledge, where objectives are met through perpetual recognition and revamping. Tacit knowledge may also be embrained, even though it is mainly subconscious. *
Embodied knowledge Tacit knowledge or implicit knowledge—as opposed to formal, codified or explicit knowledge—is knowledge that is difficult to express or extract, and thus more difficult to transfer to others by means of writing it down or verbalizing it. This ...
is action oriented and consists of contextual practices. It is more of a social acquisition, as how individuals interact in and interpret their environment creates this non-explicit type of knowledge. * Encultured knowledge is the process of achieving shared understandings through socialization and acculturation. Language and negotiation become the discourse of this type of knowledge in an enterprise. *
Embedded knowledge Embedded or embedding (alternatively imbedded or imbedding) may refer to: Science * Embedding, in mathematics, one instance of some mathematical object contained within another instance ** Graph embedding * Embedded generation, a distributed ge ...
is tacit and resides within systematic routines. It relates to the relationships between roles, technologies, formal procedures and emergent routines within a complex system. In order to initiate any specific line of business knowledge transition helps a lot. * Encoded knowledge is information that is conveyed in signs and symbols (books, manuals, data bases, etc.) and decontextualized into codes of practice. Rather than being a specific type of knowledge, it deals more with the transmission, storage and interrogation of knowledge.


Knowledge transfer platforms

A recent trend is the development of online platforms aiming to optimize knowledge transfer and collaboration. For instance, the implementation of discussion forums for enabling meaningful conversation, knowledge acquisition and peer engagement could pave the way for a knowledge‐sharing culture as opposed to a knowledge‐hoarding culture.


Knowledge transfer unit

The transfer of knowledge can be viewed as the transmission of a chain of small, interchangeable, semantic units. A Knowledge Transfer Unit was defined as the smallest amount of information that can be accurately communicated.


Challenges

Factors that complicate knowledge transfer include: * The inability to recognize & articulate "compiled" or highly intuitive competencies - tacit knowledge idea * Different views on explicitness of knowledge * Geography or distance * Limitations of Information and Communication Technologies (ICTs) * Lack of a shared/superordinate social identity * Language * Areas of expertise * Internal conflicts (for example, professional territoriality) * Generational differences * Union-management relations * Incentives * Problems with sharing beliefs, assumptions, heuristics and cultural norms. * The use of visual representations to transfer knowledge ( Knowledge visualization) * Previous exposure or experience with something * Misconceptions * Faulty information * Organizational culture non-conducive to knowledge sharing (the "Knowledge is power" culture) * Motivational issues, such as resistance to change and power struggles * Lack of trust * Capabilities of the receptor to interpret and absorb knowledge * Context of the knowledge (tacit, context-specific knowledge) * Inability to detect the opportunity of knowledge sharing Everett Rogers pioneered diffusion of innovations theory, presenting a research-based model for how and why individuals and social networks adopt new ideas, practices and products. In anthropology, the concept of
diffusion Diffusion is the net movement of anything (for example, atoms, ions, molecules, energy) generally from a region of higher concentration to a region of lower concentration. Diffusion is driven by a gradient in Gibbs free energy or chemical p ...
also explores the spread of ideas among cultures.


Process

* Identifying the knowledge holders within the organization * Motivating them to share * Designing a sharing mechanism to facilitate the transfer * Executing the transfer plan * Measuring to ensure the transfer * Applying the knowledge transferred * Monitoring and evaluating


Practices

*
Mentorship Mentorship is the influence, guidance, or direction given by a mentor. A mentor is someone who teaches or gives help and advice to a less experienced and often younger person. In an organizational setting, a mentor influences the personal and p ...
* Guided experience * Simulation * Guided experimentation * Work shadowing * Paired work *
Community of practice A community of practice (CoP) is a group of people who "share a concern or a passion for something they do and learn how to do it better as they interact regularly". The concept was first proposed by cognitive anthropologist Jean Lave and educat ...
* Narrative transfer * Practices


Incorrect usage

Knowledge transfer is often used as a synonym for
training Training is teaching, or developing in oneself or others, any skills and knowledge or fitness that relate to specific useful competencies. Training has specific goals of improving one's capability, capacity, productivity and performance. I ...
. Furthermore,
information Information is an abstract concept that refers to that which has the power to inform. At the most fundamental level information pertains to the interpretation of that which may be sensed. Any natural process that is not completely random, ...
should not be confused with
knowledge Knowledge can be defined as awareness of facts or as practical skills, and may also refer to familiarity with objects or situations. Knowledge of facts, also called propositional knowledge, is often defined as true belief that is disti ...
, nor is it, strictly speaking, possible to "transfer" experiential knowledge to other people.
Information Information is an abstract concept that refers to that which has the power to inform. At the most fundamental level information pertains to the interpretation of that which may be sensed. Any natural process that is not completely random, ...
might be thought of as facts or understood
data In the pursuit of knowledge, data (; ) is a collection of discrete values that convey information, describing quantity, quality, fact, statistics, other basic units of meaning, or simply sequences of symbols that may be further interpret ...
; however,
knowledge Knowledge can be defined as awareness of facts or as practical skills, and may also refer to familiarity with objects or situations. Knowledge of facts, also called propositional knowledge, is often defined as true belief that is disti ...
has to do with flexible and adaptable skills—a person's unique ability to wield and apply
information Information is an abstract concept that refers to that which has the power to inform. At the most fundamental level information pertains to the interpretation of that which may be sensed. Any natural process that is not completely random, ...
. This fluency of application is in part what differentiates
information Information is an abstract concept that refers to that which has the power to inform. At the most fundamental level information pertains to the interpretation of that which may be sensed. Any natural process that is not completely random, ...
from
knowledge Knowledge can be defined as awareness of facts or as practical skills, and may also refer to familiarity with objects or situations. Knowledge of facts, also called propositional knowledge, is often defined as true belief that is disti ...
. Knowledge tends to be both tacit and personal; the knowledge one person has is difficult to quantify, store, and retrieve for someone else to use. Knowledge transfer (KT) and knowledge sharing (KS) are sometimes used interchangeably or are considered to share common features. Since some knowledge management researchers assume that these two concepts are rather similar and have overlapping content, there is often confusion, especially among researchers and practitioners, about what a certain concept means. For this reason, terms such as KS and KT get used incorrectly without any respect to their real meaning and these meanings can change from paper to paper.


See also

* Ignorance management * Institutional memory * Instructional theory *
Knowledge management Knowledge management (KM) is the collection of methods relating to creating, sharing, using and managing the knowledge and information of an organization. It refers to a multidisciplinary approach to achieve organisational objectives by making ...
* Knowledge tagging * Knowledge translation *
Communities of practice A community of practice (CoP) is a group of people who "share a concern or a passion for something they do and learn how to do it better as they interact regularly". The concept was first proposed by cognitive anthropologist Jean Lave and educati ...
* Technology brokering *
Technology transfer Technology transfer (TT), also called transfer of technology (TOT), is the process of transferring (disseminating) technology from the person or organization that owns or holds it to another person or organization, in an attempt to transform invent ...
* Transfer of learning *
Value presentation The term value presentation denotes the purposive and recipient specific conveyance of information or data by means of modern, multimedia-based demonstration techniques (Argote & Ingram 2000: pp. 11). To achieve this goal multimedia-supported l ...
* Media richness theory *
Customer knowledge Customer knowledge (CK) is the combination of experience, value and insight information which is needed, created and absorbed during the transaction and exchange between the customers and enterprise. Campbell (2003) defines customer knowledge as: "o ...
* Industrial knowledge theft *
Information society An information society is a society where the usage, creation, distribution, manipulation and integration of information is a significant activity. Its main drivers are information and communication technologies, which have resulted in rapid info ...
* Explicit knowledge


References


Further reading

* * Argote, L. ''et al.'' (2000).
Knowledge Transfer in Organizations: Learning from the Experience of Others
, ''Organizational Behavior and Human Decision Processes'', 82(1) (May): 1–8 * Castells, M. (1996). Conclusion, The Rise of the Network Society. The Information Age: Economy, Society & Culture, Volume 1. (pp. 469–478). Oxford: Blackwell * Leonard, D.; and Swap, W. (2005) ''Deep Smarts: How to cultivate and transfer enduring business wisdom'', HBSP. * Lipphardt, Veronika / Ludwig, David
''Knowledge Transfer and Science Transfer''
European History Online, Mainz: Institute of European History, 2011, retrieved: January 11, 2012 * Shaw, M. (2001)
"Integrating Learning Technologies: The social-cultural, pragmatic and technology design contexts"
''Teaching and Learning with Technology'', (6) * Trautman, Steve (2006)
"Teach What You Know: A Practical Leader's Guide to Knowledge Transfer"
Addison-Wesley * Davenport, Thomas H.; and Prusak, Laurence (2000). ''Working Knowledge: How Organizations Manage What They Know'', Boston Massachusetts, Harvard Business School Press * Turner, (2006). Knowledge Transfer in Forest Landscape Ecology: A Primer. In: Forest landscape ecology, transferring knowledge to practice. Perera. A.H., Buse, L.J. and Crow, T.R. (Eds), New York, Springer, 1–2.


External links


Project of knowledge transfer of the CIPRA "Future in the Alps"

"Knowledge Transfer Study – 2 Year study project for the European Commission"
{{Authority control Educational psychology Information society