The Convention on the Service Abroad of Judicial and Extrajudicial Documents in Civil or Commercial Matters, more commonly called the Hague Service Convention, is a
multilateral treaty
A multilateral treaty is a treaty to which two or more sovereign states are parties. Each party owes the same obligations to all other parties, except to the extent that they have stated reservation (law), reservations. Examples of multilateral tre ...
that was adopted in
The Hague
The Hague ( ; nl, Den Haag or ) is a city and municipality of the Netherlands, situated on the west coast facing the North Sea. The Hague is the country's administrative centre and its seat of government, and while the official capital of ...
, The
Netherlands
)
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, image_map =
, map_caption =
, subdivision_type = Sovereign state
, subdivision_name = Kingdom of the Netherlands
, established_title = Before independence
, established_date = Spanish Netherl ...
, on 15 November 1965 by member states of the
Hague Conference on Private International Law
The Hague Conference on Private International Law (HCCH) is an intergovernmental organisation in the area of private international law (also known as ''conflict of laws''), that administers several international conventions, protocols and soft ...
. It came into existence to give litigants a reliable and efficient means of
serving the documents on parties living, operating or based in another country. The provisions of the convention apply to service of process in civil and commercial matters but not criminal matters. Also
Article 1states that the Convention shall not apply if the address of the person to be served with the document is not known.
Diplomatic service via letters rogatory
For states that are not party to the Hague Service Convention, diplomatic channels are generally used for the service of legal documents. It is generally effected by a
letter rogatory {{Short description, Formal request by a court to a foreign court for judicial assistance
Letters rogatory or letters of request are a formal request from a court to a foreign court for some type of judicial assistance. The most common remedies soug ...
, which is a formal request to issue a judicial order from a court in the state where proceedings are underway to a court in another state. This procedure generally requires transmission of the document to be served from the originating court to the foreign ministry in the state of origin. The foreign ministry in the state of origin forwards the request to the foreign ministry in the destination state. The foreign ministry then forwards the documents to the local court. The local court then makes an order to allow for the service. Once service is made, a certificate of service would then pass through the same channels in reverse. Under a somewhat more streamlined procedure, courts can sometimes forward service requests to the foreign ministry or the foreign court directly, cutting out one or more steps in the process.
Procedure
The Hague Service Convention established a more simplified means for parties to effect service in other contracting states. Under the convention, each contracting state is required to designate a central authority to accept incoming requests for service. A judicial officer who is competent to serve process in the state of origin is permitted to send request for service directly to the central authority of the state where service is to be made. Upon receiving the request, the central authority in the receiving state arranges for service in a manner permitted within the receiving state, typically through a local court. Once service is effected, the central authority sends a certificate of service to the judicial officer who made the request. Parties are required to use three standardized forms: a request for service, a summary of the proceedings (similar to a summons), and a certificate of service.
The main benefits of the Hague Service Convention over letters rogatory is that it is faster (requests generally take two to four months rather than six months to one year), it uses standardized forms that should be recognized by authorities in other states, and it is cheaper (in most cases) because service can be effected by a local attorney without hiring a foreign attorney to advise on foreign service procedures.
The Hague Service Convention does not prohibit a receiving state from permitting international service by methods otherwise authorized by domestic law. For example, a state could allow for service directly by mail or by personal service. States that permit parties to use these alternative means of service make a separate designation in the documents they file upon ratifying or acceding to the Convention.
Alternate methods of service
The Hague Convention provides various modes of process service of documents such as by postal channel or by diplomatic/consular agents, judicial officers, officials or other competent persons. These provisions are covered under Articles 8 to 10 and may or not be allowed by member countries as a valid mode of serving the documents in their territory. The method of serving the documents through a central agency (Article 5) is not optional but is binding on all the member countries. Service through a central agency usually takes a long time: 4 to 12 months. The convention gives relief to the litigants if they have not received certificate of service or delivery from the central agency even after waiting for six months. In such cases, the court may, if it considers that a reasonable time has elapsed, give its judgment. Also, in case of urgency, the court may issue a provisional order or protective measure even before six-month waiting period.
Central authority
Although the service is free, it may take 4 to 12 months for the central authority to process. The central authority decides which method is to be used. In many cases, a bailiff will be assigned by a local court to serve the documents and mail back the proof of service, but service by mail is also possible.
Service by mail
Service by mail is possible only in states that have not objected to that method under Article 10(a) of the convention and if the jurisdiction where the court case takes place allows it under its applicable law. It is therefore possible in France and the Netherlands but not in Germany, Switzerland, and South Korea, where incoming service is to be effected exclusively through the state's central authority.
In the United States, the interpretation of a provision in Article 10(a) has long been controversial, as the judiciary in some of its jurisdictions contended that service by mail was impossible because the word "send" rather than "serve" was used in the English-language version of the convention. The matter was finally resolved in May 2017 by the
US Supreme Court
The Supreme Court of the United States (SCOTUS) is the highest court in the federal judiciary of the United States. It has ultimate appellate jurisdiction over all U.S. federal court cases, and over state court cases that involve a point of ...
in ''
Water Splash, Inc. v. Menon'', bringing the interpretation in line with parties in other US jurisdictions and the rest of the world.
Relation with other instruments
Under the convention, states may conclude different agreements between them that take precedence over the convention. Thus, in the
European Union
The European Union (EU) is a supranational political and economic union of member states that are located primarily in Europe. The union has a total area of and an estimated total population of about 447million. The EU has often been des ...
(except for
Denmark
)
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, song_type = National and royal anthem
, image_map = EU-Denmark.svg
, map_caption =
, subdivision_type = Sovereign state
, subdivision_name = Danish Realm, Kingdom of Denmark
...
)
other rules are applied instead of the Convention.
State parties
, 79 states are contracting parties of the Hague Service Convention. They include 66 of the 88 Hague Conference on Private International Law member states in addition to 13 other states.
Notes
References
{{Reflist
External links
Full text of the ConventionList of central authorities designated by states parties
1965 in the Netherlands
Civil procedure
Judicial cooperation
Hague Conference on Private International Law conventions
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