Document Imaging
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Document imaging is an
information technology Information technology (IT) is the use of computers to create, process, store, retrieve, and exchange all kinds of data . and information. IT forms part of information and communications technology (ICT). An information technology system (I ...
category for systems capable of replicating documents commonly used in business. Document imaging systems can take many forms including
microfilm Microforms are scaled-down reproductions of documents, typically either photographic film, films or paper, made for the purposes of transmission, storage, reading, and printing. Microform images are commonly reduced to about 4% or of the origin ...
, on demand printers,
facsimile machine Fax (short for facsimile), sometimes called telecopying or telefax (the latter short for telefacsimile), is the telephonic transmission of scanned printed material (both text and images), normally to a telephone number connected to a printer o ...
s,
copier A photocopier (also called copier or copy machine, and formerly Xerox machine, the generic trademark) is a machine that makes copies of documents and other visual images onto paper or plastic film quickly and cheaply. Most modern photocopiers ...
s,
multifunction printer An MFP (multi-function product/printer/peripheral), multi-functional, all-in-one (AIO), or multi-function device (MFD), is an office machine which incorporates the functionality of multiple devices in one, so as to have a smaller footprint in a ...
s, document scanners, computer output microfilm (COM) and archive writers. Document Imaging means the conversion of paper files (of any size or description) or microfilm / fiche to digital images. The image can be form in TEM (transmission electron microscope), here the image is form by scattering of electron beam. In TLM (transmission light microscope), the image is formed by the consequence observation of light. By the increasing thickness or density the image can be contrasted with acceleration voltage.


Transitioning to digital in the legal sector

The UK have been working slowly over the last decade to transition to digital processes. In 2013, the government launched an online claims portal to help keep track of and manage claims efficiently and quickly. Created to deal with claims of up to £25,000, the portal applies to organisations on the receiving end of employer liability and public liability claims. On May 31 2021 a new separate system was launched called Official Injury Claim. This service deals with motor accidents and handles personal injury claims up to £5,000. Virtual hearings conducted over the telephone and video links are becoming more common practice, which is extremely useful in sensitive court cases. Over the recent years, partly driven by GDPR, many law firms have been forced to rethink the way they manage data. Paper case files and manual processes were still very much prevalent in the legal sector pre-Covid. The current crisis, though, has completely shifted the way law firms work; they have had to quickly adopt new ways of working. It has presented a window of opportunity for private law firms to review company structures and identify inefficiencies that have existed for years. The need for an efficient method of working was highlighted further during the lockdown when employees without electronic access to documentation struggled to work from home.


Document management

Document imaging is a part of
enterprise content management Enterprise content management (ECM) extends the concept of content management by adding a timeline for each content item and, possibly, enforcing processes for its creation, approval and distribution. Systems using ECM generally provide a secure ...
. In the early days of content management technologies, the term "document imaging" was used interchangeably with "document image management" as the industry tried to separate itself from the micrographic and reprographic technologies. In the late 1980s, a new document management technology emerged:
electronic document management A document management system (DMS) is usually a computerized system used to store, share, track and manage files or documents. Some systems include history tracking where a log of the various versions created and modified by different users is r ...
. This technology was built around the need to manage and secure the escalating volume of electronic documents (
spreadsheet A spreadsheet is a computer application for computation, organization, analysis and storage of data in tabular form. Spreadsheets were developed as computerized analogs of paper accounting worksheets. The program operates on data entered in cel ...
s, word-processing documents,
PDF Portable Document Format (PDF), standardized as ISO 32000, is a file format developed by Adobe in 1992 to present documents, including text formatting and images, in a manner independent of application software, hardware, and operating systems. ...
s,
e-mails Electronic mail (email or e-mail) is a method of exchanging messages ("mail") between people using electronic devices. Email was thus conceived as the electronic (digital) version of, or counterpart to, mail, at a time when "mail" meant ...
) generated in organizations.


Identity document scanning

Customer
identity document An identity document (also called ID or colloquially as papers) is any documentation, document that may be used to prove a person's identity. If issued in a small, standard credit card size form, it is usually called an identity card (IC, ID c ...
scanning and storage is used for the purpose of age verification, identifying barred members and identifying individuals to the authorities in the case of criminal incidents. They are typically used at
nightclubs A nightclub (music club, discothèque, disco club, or simply club) is an entertainment venue during nighttime comprising a dance floor, lightshow, and a stage for live music or a disc jockey (DJ) who plays recorded music. Nightclubs gener ...
,
casino A casino is a facility for certain types of gambling. Casinos are often built near or combined with hotels, resorts, restaurants, retail shopping, cruise ships, and other tourist attractions. Some casinos are also known for hosting live entertai ...
s, music venues, and many entities governed under the US
Customer Identification Program A Customer Identification Program (CIP) is a United States requirement, where financial institutions need to verify the identity of individuals wishing to conduct financial transactions with them and is a provision of the USA Patriot Act. More co ...
(CIP). Systems used include Id Scan Biometrics's ''Scan Net'' and ID Vista products. Id Scan Biometrics system was developed by Tamlyn Thompson in 2005.


United Kingdom nightclubs

UK licensing authorities are increasingly requiring
nightclub A nightclub (music club, discothèque, disco club, or simply club) is an entertainment venue during nighttime comprising a dance floor, lightshow, and a stage for live music or a disc jockey (DJ) who plays recorded music. Nightclubs gener ...
s to scan and retain clubbers' ID details. Privacy and data security concerns have been raised by customers and the protest group NO2ID. For example, Clubscan was an ID card scanning system invented in 2003. It took scanned images of
nightclub A nightclub (music club, discothèque, disco club, or simply club) is an entertainment venue during nighttime comprising a dance floor, lightshow, and a stage for live music or a disc jockey (DJ) who plays recorded music. Nightclubs gener ...
patrons' ID documents and stored their personal details, for the purpose of age verification, identifying barred members and identifying individuals to the authorities in the case of criminal incidents. Clubscan is now discontinued and replaced by SCAN NET (the Safer Clubbing At Night Network) and serving over 1200 connected venues in the UK.


Proof of delivery (POD)

POD receipt can be generated into a digital image and full POD status report is generated into an excel spreadsheet. With e-retrieval of shipping documents,Art Zipkin, DDC FPO, http://ddcfpo.com/solutions/pod-retrieval basic functions are dimensionalized, and newly streamlined administrative operations suddenly become a very strategic step in a business model.


See also

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Document management system A document management system (DMS) is usually a computerized system used to store, share, track and manage files or documents. Some systems include history tracking where a log of the various versions created and modified by different users is r ...
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Image scanning An image scanner—often abbreviated to just scanner—is a device that optically scans images, printed text, handwriting or an object and converts it to a digital image. Commonly used in offices are variations of the desktop ''flatbed scanner'' ...
*
Office camera An office camera is a digital camera device that performs tasks in offices such as document scanning, physical object imaging, video presentation and web conferencing.''Game Changer in Document Camera Industry'', retrieved October 6, 2010, http:/ ...
*
Records management Records management, also known as records and information management, is an organizational function devoted to the information management, management of information in an organization throughout its records life-cycle, life cycle, from the time of ...


References

{{reflist, 30em, refs= {{cite web , title=Concerns grow over the rise of compulsory ID scanning in pubs, clubs and venues , author=Mike Urban , date=April 2, 2013 , publisher=Brixton Buzz , url=http://www.brixtonbuzz.com/2013/04/concerns-grow-over-the-rise-of-compulsory-id-scanning-in-venues/ , access-date=January 25, 2017 {{cite news , title = Private ID scans leave fetish club-goers feeling exposed , author = John Ozimek , url = https://www.theregister.co.uk/2009/04/24/torture_garden_club_scan/ , agency =
The Register ''The Register'' is a British technology news website co-founded in 1994 by Mike Magee, John Lettice and Ross Alderson. The online newspaper's masthead sublogo is "''Biting the hand that feeds IT''." Their primary focus is information tec ...
, date = 24 April 2009 , access-date = May 17, 2009
{{cite news , title = Private kinks, public exposure , author = Kate Bevan , url = https://www.theguardian.com/commentisfree/libertycentral/2009/may/16/privacy-idcards , agency =
The Guardian ''The Guardian'' is a British daily newspaper. It was founded in 1821 as ''The Manchester Guardian'', and changed its name in 1959. Along with its sister papers ''The Observer'' and ''The Guardian Weekly'', ''The Guardian'' is part of the Gu ...
, date = 16 May 2009 , access-date = May 17, 2009
Identity documents Surveillance Business software Information technology management Identity management systems