Department of the Permanent Secretary (Royal Navy)
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The Department of the Permanent Secretary also formally known as Department of the Permanent Secretary to the Admiralty or Department of the Secretary was the Civil Service department responsible for the control, direction and guidance of all administrative functions of the British Admiralty from 1702 to 1964, it was headed by the
Permanent Secretary to the Admiralty The Permanent Secretary of the Admiralty was the permanent secretary at the Admiralty, the department of state in Great Britain responsible for the administration of the Royal Navy. He was head of the Admiralty Secretariat, later known as the '' D ...
.


History

Prior 1869, the Admiralty Secretariat, charged with carrying special duties that were not usually dealt with by other departments, was also conduit from which departmental submissions would be submitted to the Lords Commissioners, when the commissioners had reached a decision this was usually communicated back to all relevant departments by correspondences that had been written by the secretariat staff which was then signed by the Secretary As this was the system that was operating no important decision could be made without the knowledge and approval of the Secretary's department. All orders from the Board of Admiralty were conveyed through this system and this department effectively became a center for official admiralty knowledge. In 1869 a number of changes were introduced in to modify this system then existing, mainly due to the complication caused by duplication of business and the resulting delays that it caused by a number of departments that were instructed to communicate directly to the board and always action the orders given by the offices of the various commissioners, without the approval of this secretariat. Between 1879 and 1880 further re-structuring took place the formally known "Naval Department" was renamed the "Secretary's Department," following a report that was produced by the Massey Lopes Committee. The purpose of the formation of this committee was to investigate and conclude possible recommendations for restricting the secretariats role in relation to other departments, the word Naval was dropped as that implied military and replaced with civil terminology. In 1932 following re-structuring with the Admiralty the Department of the Accountant-General of the Navy was abolished and some of its divisions responsible for finance were merged within the Secretary's department, the same year the Admiralty Records Office that had existed since 1802 was now part of this department. The department existed until 1964 when the post of "Permanent Secretary" was abolished and replaced by a new Navy Department and a Permanent Secretary to the Navy.


Secretary's Department

The Permanent Secretary was initially assisted by a Chief Clerk then re-styled a Principle Clerk later re-designated an Assistant Secretary from 1911 (not a Deputy Secretary, which post didn't exist until after 1920), whose duties were defined in March, 1913, as: The Assistant Secretary acts for the Permanent Secretary in his absence and relieves him of such part of his ordinary duties as the Permanent Secretary may assign to him, the Permanent Secretary continuing to be responsible to the Board. He is responsible for the detailed supervision of the departmental organisation for war, and in this capacity is connected with the Admiralty War Staff, and attends and acts as Secretary at the periodical Staff Meetings. He exercises a general supervision over the Secretary's Department, under the direction of the Permanent Secretary. He also has general charge of office arrangements, including the allocation of accommodation and the superintendence of the Messenger Staff. After 1911 a number of Assistant Secretary's were created responsible for dealing with work in specialist area's such as Civil Administration, Finance, Materials and Estimates, Naval Personnel and Staff from 1920 onward they would report to the Deputy Secretary.


Senior support staff

''Principal Clerks's originally called Chief Clerk's'' * Thomas Wooley 1876-1880 * Edwin N. Swainson, 1880-1885 * Richard D. Awdry, 1885 * Henry J. Van Sittart Neale, 1896-1900 * C. Inigo Thomas, 1902 – 1907 ''Principal Assistant Secretary's'' * Sir W. Graham Greene, 1907-1911 ''Assistant Secretary's'' * Sir Oswyn A. R. Murray, 1911-1917 * Charles Walker, 1917-1918 * John W. S. Anderson, 1918-1920 ''Deputy Secretary's'' * Charles Walker, 1931


Specialist duties support staff

A number of assistant secretaries specialising in certain area's were created they included: ''Assistant Secretary for Finance Duties (F)'' * Vincent W. Baddeley, 1911 – 1920. ''Assistant Secretary Civil Administration (C)'' * Robert R. Scott, 1917 – 1920. ''Assistant Secretary Naval Personnel (N)'' ''Assistant Secretary Material and Estimates (ME)'' * Francis Dunnell, 1917 – 1919. ''Assistant Secretary Staff (S)'' * John W. S. Anderson, 1917 – 1918. * Walter F. Nicholson, 1918 – 1920.


Admiralty Secretariat

The Admiralty Secretariat was the organisation staffed by civilian members of the Admiralty initially charged initially with assisting the
First Lord of the Admiralty The First Lord of the Admiralty, or formally the Office of the First Lord of the Admiralty, was the political head of the English and later British Royal Navy. He was the government's senior adviser on all naval affairs, responsible for the di ...
, until the creation of the office of
Secretary to the Admiralty S, or s, is the nineteenth letter in the Latin alphabet, used in the modern English alphabet, the alphabets of other western European languages and others worldwide. Its name in English is ''ess'' (pronounced ), plural ''esses''. Histor ...
and Second Secretary to the Admiralty in the execution of their responsibilities. The structure of secretariat was divided into various branches one responsible for each member of the Board of Admiralty. they included a Civil Branch (‘C Branch’) liaised with the
Treasury A treasury is either *A government department related to finance and taxation, a finance ministry. *A place or location where treasure, such as currency or precious items are kept. These can be state or royal property, church treasure or i ...
on matters relating to finance, the Legal Branch or (‘L Branch’) to deal with Justice Department and Admiralty Court's system, the Military Branch or (‘M Branch’), liaises with First Sea Lord's, office dealt with the fleet; the Naval Branch or (‘N Branch’), liaises with Second Naval Lord’s, dealt with personnel. The Ships Branch (‘s Branch’), liaises with the
Surveyor of the Navy The Surveyor of the Navy also known as Department of the Surveyor of the Navy and originally known as Surveyor and Rigger of the Navy was a former principal commissioner and member of both the Navy Board from the inauguration of that body in 15 ...
later
Controller of the Navy The post of Controller of the Navy (abbreviated as CofN) was originally created in 1859 when the Surveyor of the Navy's title changed to Controller of the Navy. In 1869 the controller's office was abolished and its duties were assumed by that of ...
dealt with procurement. The secretariat is conducted under the direct personal orders of the Board, and the branches were administered until 1907 by a Principal Clerk later called (Assistant Secretary's) except the Civil Branch, which is in charge of the Secretary himself. The Secretariat existed from as early as 1693 until the Admiralty department was abolished in 1964, however it continued under the new Ministry of Defence but the structure and responsibilities of the agency changed over time.


Responsibilities

''From 1693-1964''


Record office

Charged with responsibility for collecting, filing and managing official Admiralty documents (1809-1964)


Secretariat branches

The branches of the Department were directly administered by the Secretary, whose duties consist of obtaining a practical knowledge into all Admiralty business, concerning whatever Department it is; conduct and process all Admiralty administrative matters; signing all letters in the name of the Board, from which ever Department it comes from; Monitor all Departments to ensure they do not act independently of each other.


Air branch

''Role: The Secretariat served as intermediaries between Ministers and the Office of the Fifth Sea Lord and Chief of Naval Air Services''
The Air branch or (A Branch), was added in 1938 and was responsible for examining and advising all matters in regard to Air Requirements.


Civil branch

''Role: The Secretariat served as intermediaries between Ministers and the Office of the Permanent Secretary to the Admiralty''
The civil branch or (C Branch) generally dealt with civil matters in regard to all appointments, promotions, retirements, pay, allowances, and leave of all salaried persons (including naval officers at the Admiralty) in Admiralty establishments, and of all persons on day pay, as well as with Civil Service examinations for these classes. The branch is further occupied in matters relating to civil appointments and fees at Greenwich Hospital, and civil superannuations and gratuities. Again, it deals with compensation to officers for wounds and injuries, with naval and Greenwich Hospital pensions, etc., to seamen and marines, with medals for long service, conspicuous gallantry, and meritorious service, with widows' pensions, compassionate allowances to children of naval and marine officers, and much else.


Legal branch

Role: The Secretariat served as intermediaries between Ministers and the Judicial Department
The Legal Branch or (L Branch) deals with questions of discipline, courts-martial, courts of inquiry and naval courts, desertions, discharges with disgrace, prisons and prisoners, punishment returns, etc. It also supervises the inspection returns of ships, and deals with matters concerning the slave trade, flags, colours, ensigns, and uniforms; and questions relating to the Queen's Regulations, and the legal aspect of blockades, prizes, etc., fall within its range. The Record Office, in which papers are stored upon an admirable system, is also attached to the Secretariat, in addition to the Registry and Copying Branches.


Military branch

Role: The Secretariat served as intermediaries between Ministers and the Office of the First Sea Lord
Military Branch or (M Branch) - having its most important duty in time of peace in regard to the commissioning, distribution, and paying off of ships, their complements and questions of leave - takes charge also of political correspondence, the suppression of piracy, and the protection of trade and fisheries, matters of quarantine, scientific exploration, signals and signal books, salutes, and much other like business. This branch is the secret and political office of the Admiralty, and is entrusted with the conduct of confidential affairs, and, in war time, would be generally the directing channel of operations, charged with questions relating to home and colonial defence, blockades, embargoes, prizes, and other matters incidental to hostile operations.


Naval branch

''Role: The Secretariat served as intermediaries between Ministers and the Office of the Second Sea Lord'' The Naval Branch or (N Branch) is largely occupied with the great work of officering and manning the fleet, and is therefore the main channel of the Second Sea Lord's operations. Here all general arrangements and regulations are made for the entry of men and boys, and the work of training ships, and the badges, promotion, and discharge of men. Again, the branch is concerned with all that relates to the education of officers, and to appointments, promotions, leave, retirements, removals, restorations, services, and claims of officers, good service and other pensions, and generally of honours, distinctions, decorations, medals, etc. The establishment and internal economy of the Corps of Royal Marines, and the general arrangements and regulations of the Coastguard and Reserves, are also within the scope of this branch, with other work relating to the personnel.


Ship Branch

Role: The Secretariat served as intermediaries between Ministers and the Office of the Third Sea Lord.
The Ship branch or (S Branch) that was previously under the domain of the Third Sea Lord was responsible for examining all Naval Shipbuilding Estimates. It also handled all correspondence in relation to the planning and procurement process and in matters concerning shipbuilding yards.


References


Sources

* Primary source for this article is by Harley Simon, Lovell Tony, (2017),Permanent Secretary to the Board of Admiralty, dreadnoughtproject.org, http://www.dreadnoughtproject.org. * Hamilton, Admiral Sir. Richard. Vesey, G.C.B. (1896). Naval Administration: The Constitution, Character, and Functions of the Board of Admiralty, and of the Civil Departments it Directs. London: George Bell and Sons. * Hamilton, C. I. (2011). The Making of the Modern Admiralty: British Naval Policy-Making, 1805–1927. Cambridge University Press. . * Haydn, Joseph; Ockerby, Horace (1890). The Book of Dignities; containing Lists of the Official Personages of the British Empire, Civil, Diplomatic, * Logan, Karen Dale (1976). The Admiralty: Reforms and Re-organization, 1868-1892. Unpublished Ph.D. dissertation. University of Oxford. * Precis of the Division & General Mode of Conducting the Business of the Admiralty at Whitehall." Dated 21 June 1844. The National Archives. ADM 1/5543. * "Return "of the Distribution of Business under the Lords of the Admiralty under the Old and New Arrangement for conducting the business of the Department."" H.C. 84, 1869. Copies in Greene and Milne Papers. National Maritime Museum. GEE/2 and MLN/146/1. * Rodger. N.A.M., (1979) The Admiralty (offices of state), T. Dalton, Lavenham, . * Smith, Gordon (2014), British Admiralty, Part 2 - Changes in Admiralty Departments 1913-1920, Naval-History.Net.


External links

{{Admiralty Department, state=collapsed Royal Navy Admiralty departments 1702 establishments in England 1964 disestablishments in the United Kingdom