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Minutes
Minutes, also known as minutes of meeting (abbreviation MoM), protocols or, informally, notes, are the instant written record of a meeting or hearing. They typically describe the events of the meeting and may include a list of attendees, a statement of the activities considered by the participants, and related responses or decisions for the activities. Etymology The name "minutes" possibly derives from the Latin phrase ''minuta scriptura'' (literally "small writing") meaning "rough notes". Creation Minutes may be created during the meeting by a typist or court reporter, who may use shorthand notation and then prepare the minutes and issue them to the participants afterwards. Alternatively, the meeting can be audio recorded, video recorded, or a group's appointed or informally assigned secretary may take notes, with minutes prepared later. Many government agencies use minutes recording software to record and prepare all minutes in real-time. Purpose Minutes are the officia ...
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Robert's Rules Of Order
''Robert's Rules of Order'', often simply referred to as ''Robert's Rules'', is a manual of parliamentary procedure by U.S. Army officer Henry Martyn Robert. "The object of Rules of Order is to assist an assembly to accomplish the work for which it was designed ... Where there is no law ... there is the least of real liberty." The term "Robert's Rules of Order" is also used more generically to refer to any of the more recent editions, by various editors and authors, based on any of Robert's original editions, and the term is used more generically in the United States to refer to parliamentary procedure. Robert's manual was first published in 1876 as an adaptation of the rules and practice of the United States Congress to the needs of non-legislative societies. ''Robert's Rules'' is the most widely used manual of parliamentary procedure in the United States. It governs the meetings of a diverse range of organizations—including church groups, county commissions, homeowners asso ...
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Roll-call Vote
Deliberative assemblies – bodies that use parliamentary procedure to arrive at decisions – use several methods of voting on motions (formal proposal by members of a deliberative assembly that the assembly take certain action). The regular methods of voting in such bodies are a voice vote, a rising vote, and a show of hands. Additional forms of voting include a recorded vote and balloting. Regular methods Voice vote ''Robert's Rules of Order Newly Revised'' (RONR) states that a voice vote (''viva voce'') is the usual method of voting on any motion that does not require more than a majority vote for its adoption. It is considered the simplest and quickest of voting methods used by deliberative assemblies. The chair of the assembly will put the question to the assembly, asking first for those in favor of the motion to indicate so verbally ("aye" or "yes"), and then ask those opposed to the motion to indicate so verbally ("no"). The chair will then estimate which side had more me ...
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General Consent
In parliamentary procedure, unanimous consent, also known as general consent, or in the case of the parliaments under the Westminster system, leave of the house (or leave of the senate), is a situation in which no member present objects to a proposal. Purpose Generally, in a meeting of a deliberative assembly, business is conducted using a formal procedure of motion, debate, and vote. However, if there are no objections, action could be taken by unanimous consent. The procedure of asking for unanimous consent is used to expedite business by eliminating the need for formal votes on routine questions in which the existence of a consensus is likely. The principle behind it is that procedural safeguards designed to protect a minority can be waived when there is no minority to protect. In non-legislative deliberative bodies operating under ''Robert's Rules of Order'', unanimous consent is often used to expedite the consideration of uncontroversial motions. It is sometimes used simp ...
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Unanimous Consent
In parliamentary procedure, unanimous consent, also known as general consent, or in the case of the parliaments under the Westminster system, leave of the house (or leave of the senate), is a situation in which no member present objects to a proposal. Purpose Generally, in a meeting of a deliberative assembly, business is conducted using a formal procedure of motion, debate, and vote. However, if there are no objections, action could be taken by unanimous consent. The procedure of asking for unanimous consent is used to expedite business by eliminating the need for formal votes on routine questions in which the existence of a consensus is likely. The principle behind it is that procedural safeguards designed to protect a minority can be waived when there is no minority to protect. In non-legislative deliberative bodies operating under ''Robert's Rules of Order'', unanimous consent is often used to expedite the consideration of uncontroversial motions. It is sometimes used simp ...
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Secretary
A secretary, administrative professional, administrative assistant, executive assistant, administrative officer, administrative support specialist, clerk, military assistant, management assistant, office secretary, or personal assistant is a white-collar worker person whose work consists of supporting management, including executives, using a variety of project management, communication, or organizational skills within the area of administration. There is a diverse array of work experiences attainable within the administrative support field, ranging between internship, entry-level, associate, junior, mid-senior, and senior level pay bands with positions in nearly every industry. However, this role should not be confused with the role of an executive secretary, cabinet secretary such as cabinet members who hold the title of "secretary," or company secretary, all which differ from an administrative assistant. The functions of a personal assistant may be entirely carried out ...
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1931 Hawkes Bay Earthquake - Minutes Of First Meeting Of The Hawkes Bay Earthquake Relief Fund Committee (24631618026)
Events January * January 2 – South Dakota native Ernest Lawrence invents the cyclotron, used to accelerate particles to study nuclear physics. * January 4 – German pilot Elly Beinhorn begins her flight to Africa. * January 22 – Sir Isaac Isaacs is sworn in as the first Australian-born Governor-General of Australia. * January 25 – Mohandas Gandhi is again released from imprisonment in India. * January 27 – Pierre Laval forms a government in France. February * February 4 – Soviet leader Joseph Stalin gives a speech calling for rapid industrialization, arguing that only strong industrialized countries will win wars, while "weak" nations are "beaten". Stalin states: "We are fifty or a hundred years behind the advanced countries. We must make good this distance in ten years. Either we do it, or they will crush us." The first five-year plan in the Soviet Union is intensified, for the industrialization and collectivization of agriculture. * February 10 – Official ...
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Motion (parliamentary Procedure)
In parliamentary procedure, a motion is a formal proposal by a member of a deliberative assembly that the assembly take certain action. Such motions, and the form they take are specified by the deliberate assembly and/or a pre-agreed volume detailing parliamentary procedure, such as Robert's Rules of Order, Newly Revised; The Standard Code of Parliamentary Procedure; or Lord Critine's '' The ABC of Chairmanship''. Motions are used in conducting business in almost all legislative bodies worldwide, and are used in meetings of many church vestries, corporate boards, and fraternal organizations. Motions can bring new business before the assembly or consist of numerous other proposals to take procedural steps or carry out other actions relating to a pending proposal (such as postponing it to another time) or to the assembly itself (such as taking a recess). In a parliament, it may also be called a ''parliamentary motion'' and may include legislative motions, budgetary motions, suppleme ...
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Order Of Business
An agenda is a list of meeting activities in the order in which they are to be taken up, beginning with the call to order and ending with adjournment. It usually includes one or more specific items of business to be acted upon. It may, but is not required to, include specific times for one or more activities. An agenda may also be called a Docket (court), docket, schedule, or Legislative calendar, calendar. It may also contain a listing of an order of business. Etymology ''Agenda'' is an abbreviation of ''agenda sunt'' or ''agendum est'', gerundive forms in plural and singular respectively of the Latin verb ''ago, agere, egi, actum'' "to drive on, set in motion", for example of cattle. The meaning is "(those things/that thing) which must be driven forward". What is now known in English as an ''agenda'' is a list of individual items which must be "acted upon" or processed, usually those matters which must be discussed at a business meeting. Although the Latin word is in a plural f ...
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Agenda (meeting)
An agenda is a list of meeting activities in the order in which they are to be taken up, beginning with the call to order and ending with adjournment. It usually includes one or more specific items of business to be acted upon. It may, but is not required to, include specific times for one or more activities. An agenda may also be called a docket, schedule, or calendar. It may also contain a listing of an order of business. Etymology ''Agenda'' is an abbreviation of ''agenda sunt'' or ''agendum est'', gerundive forms in plural and singular respectively of the Latin verb ''ago, agere, egi, actum'' "to drive on, set in motion", for example of cattle. The meaning is "(those things/that thing) which must be driven forward". What is now known in English as an ''agenda'' is a list of individual items which must be "acted upon" or processed, usually those matters which must be discussed at a business meeting. Although the Latin word is in a plural form, as a borrowed word in English, ...
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Sound Recording
Sound recording and reproduction is the electrical, mechanical, electronic, or digital inscription and re-creation of sound waves, such as spoken voice, singing, instrumental music, or sound effects. The two main classes of sound recording technology are analog recording and digital recording. Sound recording is the transcription of invisible vibrations in air onto a storage medium such as a phonograph disc. The process is reversed in sound reproduction, and the variations stored on the medium are transformed back into sound waves. Acoustic analog recording is achieved by a microphone diaphragm that senses changes in atmospheric pressure caused by acoustic sound waves and records them as a mechanical representation of the sound waves on a medium such as a phonograph record (in which a stylus cuts grooves on a record). In magnetic tape recording, the sound waves vibrate the microphone diaphragm and are converted into a varying electric current, which is then converted to a ...
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Typing
Typing is the process of writing or inputting text by pressing keys on a typewriter, computer keyboard, mobile phone or calculator. It can be distinguished from other means of text input, such as handwriting and speech recognition. Text can be in the form of letters, numbers and other symbols. The world's first typist was Lillian Sholes from Wisconsin in the US, the daughter of Christopher Sholes, who invented the first practical typewriter. User interface features such as spell checker and autocomplete serve to facilitate and speed up typing and to prevent or correct errors the typist may make. Techniques Hunt and peck Hunt and peck (''two-fingered typing'') is a common form of typing in which the typist presses each key individually. Instead of relying on the memorized position of keys, the typist must find each key by sight. Although good accuracy may be achieved, the use of this method may also prevent the typist from being able to see what has been typed without glanc ...
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Executive Session
An executive session is a term for any block within an otherwise open meeting (often of a board of directors or other deliberative assembly) in which minutes are taken separately or not at all, outsiders are not present, and the contents of the discussion are treated as confidential (see ''in camera''). In a deliberative assembly, an executive session has come to mean that the proceedings are secret and members could be punished for violating the secrecy. Depending on the organization or governmental body involved, business that is conducted in executive session could include legal issues, discussion on contracts (such as to purchase land, or offer tax incentives to a corporation moving to an area), and personnel issues (such as hiring and firing). Use in the United States Senate An executive session is a portion of the United States Senate's daily session in which it considers nominations and treaties, or other items introduced by the President of the United States. These items ...
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