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Retention Period
A retention period (associated with a retention schedule or retention program) is an aspect of records and information management (RIM) and the records life cycle that identifies the duration of time for which the information should be maintained or "retained," irrespective of format (paper, electronic, or other). Retention periods vary with different types of information, based on content and a variety of other factors, including internal organizational need, regulatory requirements for inspection or audit, legal statutes of limitation, involvement in litigation, and taxation and financial reporting needs, as well as other factors as defined by local, regional, state, national, and/or international governing entities. Once an applicable retention period has elapsed for a given type or series of information, and all holds/moratoriums have been released, the information is typically destroyed using an approved and effective destruction method, which renders the information completely ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Records Management
Records management, also known as records and information management, is an organizational function devoted to the information management, management of information in an organization throughout its records life-cycle, life cycle, from the time of creation or receipt to its eventual disposition. This includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records. The International Organization for Standardization, ISO ISO 15489 Information and documentation -- Records management, 15489-1: 2001 standard (ISO 15489 Information and documentation -- Records management, "ISO 15489-1:2001") defines ''records management'' as "[the] field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records". An organi ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Records Life Cycle
Records life-cycle in records management refers to the following stages of a records "life span": from its creation to its preservation (in an archives) or disposal. While various models of the records life-cycle exist, they all feature creation or receipt, use, and disposition. Overview The records management phase of the records life-cycle consists of creation, classification, maintenance and disposition. Creation occurs during the receipt of information in the form of records. Records or their information is classified in some logical system. As records are used they require maintenance. Disposition encompasses the destruction or transfer to an archive for future reference. This is then followed by a second, archival phase consisting of the selection or acquisition of the records by an archives, a description of the records in inventories, finding aids, and the like and the preservation of the records or, perhaps, the information in the records. Researchers and scholars may c ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Records Management
Records management, also known as records and information management, is an organizational function devoted to the information management, management of information in an organization throughout its records life-cycle, life cycle, from the time of creation or receipt to its eventual disposition. This includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records. The International Organization for Standardization, ISO ISO 15489 Information and documentation -- Records management, 15489-1: 2001 standard (ISO 15489 Information and documentation -- Records management, "ISO 15489-1:2001") defines ''records management'' as "[the] field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records". An organi ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
ARMA International
__NOTOC__ ARMA International (formerly the Association of Records Managers and Administrators) is a not-for-profit (charitable) membership association for information professionals, primarily information management (including records management) and information governance, and related industry practitioners and vendors. The association provides educational opportunities and educational publications covering aspects of information management broadly. Overview The Association was founded in 1955. In 1975, the Association of Records Executives and Administrators (AREA) and the American Records Management Association merged to form ARMA International. The headquarters for ARMA International is Overland Park, Kansas. ARMA International has more than 6,000 members, in over 30 countries besides its U.S. base, and more than 100 chapters. Its members include records managers, attorneys, information technology professionals, consultants, and archivists involved in various aspects of ma ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Information And Records Management Society
The IRMS (Information and Records Management Society) (formerly known as the Records Management Society) was founded in 1983 as the main professional body for records managers in Great Britain and Ireland. Its objectives are to strive to further knowledge of good governance in the management of information and records created during the course of the business activities of any organisation, whatever their media, and to promote fellowship and co-operation amongst individuals working in the field. All those in any country concerned with records and information, regardless of their professional or organisational status or qualifications, can join the society, which currently has over 1100 members from 30 countries. There are specific interest groups for the public sector, third sector, SharePoint, property, financial and higher and further education, as well as geographical groups in Ireland, Scotland and Wales and the North, Midlands, London, and South West of England. The society o ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Retention Schedule
A retention schedule is a listing of organizational information types, or series of information in a manner which facilitates the understanding and application of the identified and approved retention period, and other information retention aspects. Purpose Retention schedules are an important aspect of records management. Many organizations are subject to rules and regulations (at the local, state or federal level) that govern for how long they are required to keep records before they can safely dispose of them. Holding onto records for longer than required can expose the organization to unnecessary liability, since such records are discoverable during lawsuits. Basic information * Record/series title (name) * Description of information within record/series * Approved retention period * Appropriate security requirements * Appropriate destruction method Further items for schedule consideration * Location of retention * Date record type/series approved * Responsible group ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Legal Documents
Legal instrument is a legal term of art that is used for any formally executed written document that can be formally attributed to its author, records and formally expresses a legally enforceable act, process, or contractual duty, obligation, or right, and therefore evidences that act, process, or agreement.''Barron's Law Dictionary'', s.v. "instrument". Examples include a certificate, deed, bond, contract, will, legislative act, notarial act, court writ or process, or any law passed by a competent legislative body in municipal (domestic) or international law. Many legal instruments were written ''under seal'' by affixing a wax or paper seal to the document in evidence of its legal execution and authenticity (which often removed the need for consideration in contract law). However, today many jurisdictions have done away with the requirement of documents being under seal in order to give them legal effect. Electronic legal documents With the onset of the Internet and electron ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Data Management
Data management comprises all disciplines related to handling data as a valuable resource. Concept The concept of data management arose in the 1980s as technology moved from sequential processing (first punched cards, then magnetic tape) to random access storage. Since it was now possible to store a discrete fact and quickly access it using random access disk technology, those suggesting that data management was more important than business process management used arguments such as "a customer's home address is stored in 75 (or some other large number) places in our computer systems." However, during this period, random access processing was not competitively fast, so those suggesting "process management" was more important than "data management" used batch processing time as their primary argument. As application software evolved into real-time, interactive usage, it became obvious that both management processes were important. If the data was not well defined, the data wo ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |
Public Records
Public records are documents or pieces of information that are not considered confidential and generally pertain to the conduct of government. For example, in California, when a couple fills out a marriage license application, they have the option of checking the box as to whether the marriage is "confidential" (Record will be closed, and not opened to public once recorded) or "public" (record will become public record once recorded). Essentially, if the marriage record is public, a copy of the record can be ordered from the county in which the marriage occurred. Other examples of public records includes information pertaining to births, deaths, and documented transaction with government agencies. History Since the earliest organised societies, with taxation, disputes, and so on, records of some sort have been needed. In ancient Babylon records were kept in cuneiform writing on clay tablets. In the Inca empire of South America, which did not have writing, records were kept via an ... [...More Info...] [...Related Items...] OR: [Wikipedia] [Google] [Baidu] |